Administrative Assistant and Data Specialist

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Job Summary:

A versatile Administrative Assistant with organizational skills and a great work ethic. Must possess excellent communication and people skills. Will work between the office of strategic operations and Admissions.

Duties and Responsibilities

• Target X and CAMS:
  • Collaborate with Learning Target X and CAMS systems to process student applications efficiently.
  • Maintain accurate records and ensure timely updates.
• Email and Phone Communication:
  • Respond promptly to emails and phone calls, providing helpful information and excellent service.
  • Route inquiries to the appropriate personnel when necessary.
• Data Management:
  • Administer computerized program software for maintenance tasks.
  • Receive and issue work orders, schedule appointments, and manage service requests.
  • Assist with writing, recording, and processing purchase orders for the department.
• Financial and Administrative Support:
  • Reconcile purchase orders and reconcile purchase card receipts.
  • Process check requests, and invoices to the Accounts Payable office.

Required Qualifications

• Bachelor's degree or equivalent experience.
• Proficiency in common office productivity software, including Microsoft Office suite (Word, Excel, and Outlook).
• Strong customer service skills.
• Ability to use Excel and other essential programs.

Physical Demands

• Must possess mobility to work in a standard office setting, and to use standard office equipment including a computer and 10-key calculator
• Must have vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone
• Must have the ability to sit or stand for extended periods of time
• Must have strength and agility to move files, paper boxes, and minor office equipment
• Must be able to maintain office hours and perform duties in an on-campus setting