Bowling Green,KY - Western Ky University - Office Administrator

Camp Office Administrator

The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam.

Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season.

During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director’s duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient.

Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season.

This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp’s overall success.