Grants & Contracts Administrator

Posting Details

Posting Summary


Position Title
Grants & Contracts Administrator


FLSA
Exempt


Department
Office Of Sponsored Programs


Job Summary


Xavier University of Louisiana seeks to hire a Grants & Contracts Administrator to support University-wide, pre-award and post-award grant and research administration functions in the Office of Research and Sponsored Programs (ORSP). Grants & Contracts Administrators will work directly with Principal Investigators and Project Directors (PI/PDs) throughout the grants/contracts lifecycle (from proposal development to grant closeout as well as research compliance). AA/EOE

Minimum Qualifications


1. Bachelor's degree;
2. At least 5 years of experience in a related position;
3. Knowledge of federal regulations related to grants and contracts;
4. Ability to work and manage her/his workload independently;
5. High proficiency in Microsoft Word, Excel and PowerPoint;
6. Excellent verbal, written communication, organizational and time management skills; and
7. Ability to communicate effectively with a diverse group of people.

Preferred Qualifications


1. Strong research administration knowledge and skills;
2. Experience using one or more of the following systems: Cayuse, Banner, eRA Commons, Research.gov, Grants.gov, etc.
3. Knowledge of agency policies related to grants supported by federal agencies, including NIH, NSF, NASA, DOEd and DOD.

Special Requirements Summary

Work Hours


Full-Time

KSA's


Knowledge, Education, Experience, and Proficiencies


1. Bachelor's degree;

2. At least 5 years of experience in a related position;

3. Knowledge of federal regulations related to grants and contracts;

4. Ability to work and manage her/his workload independently;

5. High proficiency in Microsoft Word, Excel and PowerPoint;

6. Excellent verbal, written communication, organizational and time management skills; and

7. Ability to communicate effectively with a diverse group of people.

Essential Duties and Responsibilities


Essential Duties and Responsibilities Description

• Guides and facilitates faculty and staff in the development, submission, and preparation of both research and non-research grants, contracts, sub-awards, and other agreements, using internal and external systems such as Cayuse, eRA Commons, Fastlane, eBRAP, etc.
• Coordinates internal proposal routings for approval in accordance with established guidelines.
• Screens research compliance committee (IRB, IACUC, RSC, and IBC) applications and serve as an ORSP liaison to the committees.
• Utilizes checklists to review grant and contract application forms to ensure that costs are accurate and comply with federal regulation, award terms, and sponsor and University policies.
• Reviews proposals, grants and contracts to ensure compliance with federal grant regulations and agency policies.
• Identifies and communicates funding opportunities to faculty and staff.
• Utilizes software systems, including grants management and prospecting systems (i.e., Banner, SPIN, Cayuse, etc.), to perform routine job duties and troubleshoot issues experienced by faculty and staff.
• Provides timely responses to a high volume of emails from faculty, staff and external stakeholders.
• Assists in the coordination and preparation of the ORSP reports.
• Duties could also include drafting, proofreading or completing applications, letters and forms during proposal development and submission process.
• Maintains a comprehensive calendar that includes schedules for developing and submitting proposal applications, letters of intent and/or support, and other supporting documents to meet all University and sponsor deadlines.
• Schedules meetings, coordinates or conducts workshops and training sessions.
• Updates ORSP website with templates, agreements, and trainings.
• Attends national trainings to develop expertise in research administration and presents findings to the Office.
• Other duties as assigned.

Posting Detail Information


Posting Number
S471P


Number of Vacancies
1


Desired Start Date
05/04/2026


Position End Date (if temporary)

Posting Date
02/23/2026


Application Review Date

Closing Date

Open Until Filled
Yes


Special Instructions to Applicants


Attach online only your resume, cover letter and contact information for three references.

Quicklink for Posting

About Xavier


About Xavier


Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.