Senior Billing Coordinator

Senior Billing Coordinator Location: Washington, DC (Metro Center Area) Schedule: Hybrid, minimum 3 days per week in-office Compensation: $105,000 to $115,000+ depending on experience About the Opportunity A premier international law firm is seeking an experienced Client Accounting Coordinator to join its Finance team in Washington, DC. This position is ideal for a billing professional with strong law firm experience, expertise in complex billing arrangements, and a commitment to delivering exceptional client service. The successful candidate will play a key role in managing the full billing cycle, supporting attorneys and clients, ensuring compliance with billing guidelines, and contributing to process improvements within a collaborative, fast-paced environment. This role also offers the opportunity to mentor junior team members and serve as a trusted resource on billing-related matters. Key Responsibilities Billing & Invoice Management Prepare, review, edit, finalize, and submit client invoices in accordance with firm policies and client billing requirements. Ensure billing accuracy, including time entries, task codes, discounts, and adjustments. Coordinate electronic billing submissions with e-billing teams. Process and document billing adjustments, write-offs, transfers, and deferrals with appropriate approvals. Manage the full monthly billing cycle while meeting established deadlines. Client Service & Communication Serve as a primary point of contact for client billing inquiries. Respond promptly and professionally to billing questions and concerns. Research and resolve billing discrepancies with accuracy and attention to detail. Build and maintain positive relationships with clients through exceptional service. Attorney & Internal Team Support Partner closely with attorneys, legal assistants, and accounting staff to gather billing information and resolve issues. Research billing data and provide detailed analyses when requested. Take ownership of billing matters through resolution, escalating complex issues as needed. Provide support and coverage during peak periods and team absences. Compliance & Reporting Ensure compliance with client billing guidelines, firm policies, and confidentiality requirements. Maintain accurate records of client billing instructions and requirements. Prepare and review monthly billing and financial reports. Meet productivity, accuracy, and service-level expectations. Process Improvement & Mentorship Identify opportunities to improve billing workflows and operational efficiency. Stay current on billing technologies, procedures, and industry best practices. Assist with training, mentoring, and knowledge sharing among team members. Qualifications Required Experience Minimum 5 years of law firm billing experience. Experience with complex billing arrangements, including: Split billing, Multi-payor billing, Fixed-fee billing, Alternative fee arrangements. Experience using one or more of the following systems: Elite 3E (strongly preferred), Elite Enterprise, Aderant. At least 2 years of Elite 3E experience preferred. Demonstrated employment stability, including multiple years with prior employers. Technical Skills Intermediate Microsoft Excel skills, including: Formulas, Pivot tables, Data analysis. Strong proficiency with legal billing and accounting systems. Core Competencies Exceptional attention to detail and accuracy. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Client-service-oriented mindset. Ability to manage multiple priorities and deadlines in a fast-paced environment. Professionalism, discretion, and sound judgment when handling confidential financial information. Collaborative approach and willingness to mentor colleagues. Why Apply? This is an opportunity to join a highly respected legal organization where you will work alongside accomplished professionals, manage sophisticated billing portfolios, and play a meaningful role in supporting both attorneys and clients. The position offers competitive compensation, growth potential, and a collaborative team environment. #J-18808-Ljbffr