Administrative Coordinator

Job Description

Job Description

Administrative Coordinator Be the Organizational Hub Behind a High-Performing Professional Services Team

We're seeking a detail-oriented Administrative Coordinator to support a busy professional services environment. In this role, you'll serve as a key point of coordination between clients and internal teams, helping manage documentation, maintain accurate records, support tax and accounting workflows, and ensure a seamless client experience.

This is an excellent opportunity for someone who enjoys organization, communication, and process management while working in a collaborative office environment where attention to detail truly makes a difference.

Why Consider This Opportunity?

Variety of responsibilities across client support, documentation, and operations

Opportunity to gain exposure to tax, accounting, and professional services processes

Collaborative team environment with strong professional development potential

Client-facing role with meaningful impact on the client experience

Stable opportunity with a respected and growing organization

What You'll Do

• Coordinate and manage client documentation to ensure information is accurate, complete, and readily accessible.
• Support tax preparation and filing workflows by tracking deadlines, gathering required documentation, and maintaining organized records.
• Serve as a point of contact for clients regarding document requests, status updates, and administrative needs.
• Maintain electronic files, document management systems, and client portals.
• Track project and filing deadlines to help ensure timely completion of client deliverables.
• Assist with billing, invoicing, and administrative reporting activities.
• Prepare correspondence, reports, and client communications.
• Collaborate with accounting, tax, and administrative staff to support daily operations.
• Identify opportunities to improve processes and enhance overall efficiency.

What We're Looking ForRequired Qualifications

• Previous administrative, office coordination, or client support experience.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Strong customer service mindset and professional demeanor.

Preferred Qualifications

• Experience supporting a CPA firm, accounting department, tax practice, or other professional services organization.
• Familiarity with tax documentation, IRS forms, bookkeeping processes, or accounting terminology.
• Experience using document management systems, client portals, or workflow management software.
• Exposure to billing, invoicing, or accounts receivable functions.
• Ability to work independently while contributing to a collaborative team environment.

Job Type & Location

This is a Permanent position based out of Rock Hill, SC.

Pay and Benefits

The pay range for this position is $55000.00 - $65000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Salaried (full-time) team members are eligible for the full benefits package below. Part-time and hourly team members may be eligible for select benefits. INSURANCE & RETIREMENT Medical Insurance - BNA contributes $650/month toward your individual premium. Dependent coverage available via payroll deduction. Starts after 1 month of service. Life Insurance - Firm pays the full cost of coverage. ($25,000). Starts after 1 month of service. Long-Term Disability - Firm pays the full cost of coverage. Starts after 1 month of service. Short-Term Disability - Firm-paid. 8-day grace period, then 60% of earnings for up to 12 weeks. Per plan document. 401(k) Plan - Eligible after one year with company match. See plan details for match information. Per plan document. PAID TIME OFF (PTO) Sick days are counted as part of your PTO allowance. Requests must be approved in advance by your manager and logged on your calendar. Milestone Total PTO Days / Year Full-time, standard - 20 days (use it within the calendar year no payout at termination) After 10 years - 25 days (+5) After 20 years - 30 days (+5) PAID HOLIDAYS New Year's Day Tax Day (floating) Memorial Day Independence Day Labor Day Rosh Hashana & Yom Kippur (if on a weekday) Thanksgiving Day & the day after Christmas Eve (half day) Christmas Day PAY & BONUSES Paid twice a month the 15th and last day (moves to the prior Friday if it falls on a weekend). Direct deposit Performance bonuses are discretionary, based on firm and typically paid in May. CPA exam support: BNA covers your review course, exam fees, and registration (pre-approved). Pass within 13 months of hire for a $2,500 bonus.

Job Type & Location

This is a Permanent position based out of Rock Hill, SC.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in Rock Hill,SC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.