PROCUREMENT ADMINISTRATOR

Procurement Administrator

Location: Richmond, Virginia

Starting Compensation Range: $64,000 - $83,000 per year

What You Will Do:

• Project Support: Facilitate preparation, distribution, and evaluation of RFPs, RFIs, and RFQs
• Lead and participate in internal and external continuous improvement initiatives
• Create and maintain internal department SOPs
• Support with budgeting and expense forecasting through spend analysis
• Review and track MSAs and vendor contracts
• Daily Administrative Support: Coordinate vendor onboarding and ensure all required documentation is collected and accurate
• Create purchase orders and troubleshoot ERP process/workflows
• Administer company purchasing card (P-Card), including ordering, transaction troubleshooting, credit increase requests, and audit support
• Investigate and resolve rogue spend
• Process customer gift card requests
• Manage corporate vendor e-commerce accounts
• Advise and assist in creating intra and interdepartmental SOPs
• Communicate with internal and external stakeholders to resolve payment issues
• Coordinate employee travel arrangements, ensuring bookings adhere to company policy
• Manage procurement inbox (email and postal)
• Work in coordination with team to achieve Continuous Improvement goals and objectives
• Perform various other duties as assigned

What We're Looking For:

• High school diploma or equivalent, required; college degree strongly preferred
• Minimum four years' procurement experience, required
• Advanced proficiency in Microsoft Excel, PowerPoint, and Microsoft Office Suite, required
• Experience with contract review, vendor compliance tracking, sourcing strategies, and process improvement, required
• Experience operating and navigating ERP systems; experience with CODA and Microsoft Dynamics (D365), a plus
• Experience leading projects, developing reports and analytics, and working independently in a fast-paced environment, required
• Strong knowledge of the procure-to-pay process, vendor management, and sourcing practices
• General knowledge of corporate purchasing policies and financial controls
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, OneNote, Outlook, Teams)
• Familiarity with ERP systems; experience with CODA and Microsoft Dynamics (D365) a plus

What Success Looks Like In This Role:

• Efficient facilitation of RFPs, RFIs, and RFQs
• Creation of internal department SOPs
• Coordination of vendor onboarding
• Effective administration of company purchasing cards (P-Card)
• Thorough investigation and resolution to rogue spend
• Quick response to customer gift card requests
• Proficient management of corporate vendor e-commerce accounts
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Successful management of multiple priorities and meeting deadlines in a fast-paced environment
• High attention to accuracy and detail
• Working independently with limited supervision and in a team environment
• Promoting a positive customer experience
• Upholding the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way

Physical Requirements:

• Regularly required to sit and talk or hear
• Frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms
• Occasionally lift and/or move up to 20 pounds
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Competitive Compensation and Benefits:

• Health, dental and vision insurance
• Paid time off
• 401(k), $0.75 to $1.25 match up to 6%
• Life and disability insurance
• In-house training instructors/programs
• Tuition reimbursement
• Employee referral bonus program
• Tool allowances and tool loans
• Discounts on cellular phone service, computers, and vehicles
• Opportunities for overtime
• Shift differential (if applicable)

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals – including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law – are encouraged to apply. Carter Machinery is a drug-free workplace. Equal employment opportunity, including veterans and individuals with disabilities.