Executive Assistant/Client Coordinator
Neuwirth and Ashford CPAS PLLC
EXECUTIVE ASSISTANT & CLIENT COORDINATOR Scottsdale | Neuwirth & Ashford CPAs PLLC10575 N 114th St, Suite 103, Scottsdale, AZ 85259 ABOUT US Neuwirth & Ashford CPAs PLLC is a Scottsdale-based CPA firm serving approximately 2,000 individual and business clients. We are known for high-touch service, thoughtful communication, and a proactive approach to tax and financial guidance. ROLE OVERVIEW We are seeking a highly organized and proactive Executive Assistant & Client Coordinator to support the Managing Partner and help keep client work moving efficiently. This role is ideal for someone who enjoys being the central point of coordination in a fast-paced, professional environment and takes pride in staying organized, responsive, and detail-oriented. KEY RESPONSIBILITIES
- Manage and organize a high-volume email inbox, including drafting client responses for review
- Serve as a point of contact for client communication and ensure timely follow-up
- Track tax return status and follow up on open items with clients and team members
- Assist with document collection and client portal coordination
- Coordinate scheduling, meetings, and priorities
- Prepare and send client-facing communications and updates
- Support internal workflow processes and deadlines
- Assist with general administrative and coordination tasks
- Strong organizational skills and attention to detail
- Clear, professional written communication skills
- Ability to manage multiple priorities and follow through consistently
- Proactive mindset with strong accountability
- Comfortable working in a deadline-driven environment
- Positive, team-oriented attitude
- Prior experience in an administrative or client service role preferred
- Flexible scheduling and hybrid work environment
- Paid time off (pro-rated based on schedule)
- Supportive, team-oriented work environment
- A short example of how you stay organized in a fast-paced environment.
- Your experience handling email or client communication.
- Your general availability (days and hours)
Vacancy posted 3 days ago
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