Registration Coordinator (2025-2026 School year))

Registration Coordinator

Crossroads Charter Schools is looking for highly effective, highly qualified and highly motivated individuals to join our organization. Ideal candidates will have experience in urban education and be committed to our four core values: High Expectations, Authentic Learning, Creative Culture, and Educational Equity.

Crossroads Charter Schools organization is an equal opportunity employer. Applicants are considered for all positions without regard to sex, race, religion, color, national origin, ancestry, age, disability, sexual orientation, gender identity, or any other factor prohibited by law.

Position Summary:

Perform a variety of administrative functions in support of registration, scheduling, transcripts, retention and recruitment for Crossroads Charter Schools. Provide support to Crossroads Preparatory Academy (CPA) in the areas of attendance, student records requests, scheduling, transcripts, and general reporting. Have a thorough knowledge of department services and functions as well as knowledge of FERPA governing the maintenance and processing of student records.

This is a 12 month position and non-exempt and eligible for overtime pay.

All applicants must apply on line by submitting a resume and cover letter.

Position Responsibilities:

• Provide registrar services including but not limited to scheduling, tracking student credits, transcripts, and state compliance reporting.
• Create individual student schedules and manage master schedule
• Manage student transcripts ensuring accuracy and clarity in communication including transcript requests, sending transcripts, transcript audits, and flagging concerns
• Support attendance management through attendance and truancy tracking and flagging concerns
• Oversee diploma verifications and student enrollment verification requests.
• Support records requests to include but not limited to, attendance records, immunization records, discipline, grades, courses/credits, and transfer information.
• Process registrations/admissions, schedule changes, course withdrawals, complete withdrawals, independent studies, and internships. Check registration screens for re-admission clearance, probation, immunization, closed classes, repeated classes, etc.
• Create and generate student correspondence concerning events, including but not limited to, enrollment verifications and conferral letters.
• Understand the school's systems and general office technologies
• Complete required reports, maintain schedules, prepare documents, and inform administration of observed trends and possible upcoming issues.
• Demonstrate gains in program performance
• Organize and maintain file systems.

• Participate in meetings, training and professional development
• Meet professional obligations through efficient work habits such as: meeting deadlines, honoring schedules, coordinating, etc.
• Act in a professional and ethical manner at all times and comply with school policies, procedures, and expectations.
• Perform other duties and responsibilities as assigned by their supervisor.

Skills and Qualifications:

• Associate's Degree required or equivalent experience;
• Minimum two years related work experience, preferably in K-12 education
• Excellent written and verbal communication skills;
• Student service oriented;
• Ability to meet established deadlines
• Excellent problem solving skills necessary
• Ability to pay close attention to details while processing and tracking information
• Flexibility in work hours. Generally work hours are 8:00 am-4:30 pm, Monday Friday
• Effective in technology use of student information systems, Google Apps, Microsoft Excel, student application and student information platforms-- Specifically Infinite Campus
• Perform special projects or other related duties as assigned.
• Desire to continue professional development
• Excellent organization skills and an ability to coordinate multiple tasks and activities
• Outstanding verbal and written communication skills and an ability to keep multiple stakeholder groups, including admin parents, teachers, staff, informed of critical issues, activities and schedules.
• An ability and enthusiasm for promoting the school and its mission to a broad and diverse group of people.
• Must pass an extensive background check.

Key Working Relationships in Addition to Supervisor:

Teachers, Students, Parents, Volunteers, Office Staff, Support Staff, Assistant Principals, Principals, District Leadership Team, Central Office Team