Project Coordinator, Automotive

Job Description

Job Description

Position: Project Coordinator, Automotive
Employment Type: Full-Time, Direct Hire
Location:   Southfield/Detroit, MI (Must be in the Detroit / Southfield, MI area to able to go be in office and go onsite with sales to customers.)
Salary: $55,000-$65,000 DOE

Position Overview
We are seeking a detail-oriented and proactive Project Coordinator to support automotive-related customer and acquisition projects. This role acts as a key liaison between sales, customers, distributors, and internal teams, ensuring projects are executed efficiently from initiation through completion. The ideal candidate thrives in a fast-paced environment, is highly organized, and excels at coordinating multiple priorities while delivering exceptional customer service.

Key Responsibilities
Project & Sales Support

• Independently manage customer and acquisition projects from start to finish
• Support the Sales Director with strategic initiatives and special projects
• Coordinate product support activities and customer requirements
• Prepare and manage quotations, pricing programs, and sales-related documentation

Customer & Distributor Coordination

• Serve as a primary point of contact for distributors, customers, and sales teams
• Coordinate color matching processes with distributors and end users
• Handle customer inquiries and follow up on requests in a timely manner
• Manage complaint resolution and regional follow-up

Planning & Reporting

• Monitor supply chain activities and review customer forecasts
• Maintain project tracking lists; send reminders, updates, and action items
• Collect and analyze sales reports, itineraries, and follow-up actions
• Ensure reporting is accurate and delivered within established timelines

Documentation & Administration

• Prepare documentation for customer visits, sales meetings, and technical training sessions
• Maintain customer databases, reference lists, and project records
• Track and manage color sample inventories and marketing materials
• Support trade show preparation, logistics, and materials handling

Operations & Compliance

• Utilize internal systems (e.g., SAP/ERP) for project tracking and reporting
• Assist with invoice follow-up and collections as needed
• Ensure accurate communication of technical and project information
• Maintain compliance with company policies and procedures

Qualifications
Required

• High school diploma or GED
• 2+ years of experience in manufacturing, automotive, or related industry
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to manage multiple priorities, meet deadlines, and work under pressure
• Strong organizational skills and attention to detail
• Ability to work independently and within established processes

Preferred

• Bachelor’s degree in Business, Engineering, or related field
• Experience with SAP or similar ERP systems
• Background in paint, coatings, or automotive industry

Work Environment & Physical Requirements

• Primarily office-based with extended periods of computer work
• Occasional travel (domestic and international) may be required
• Ability to lift and carry up to 20 pounds
• May involve exposure to manufacturing environments, including fumes or chemicals
• Physical activities may include standing, walking, bending, and reaching