Assistant to the Dean

Why choose the College of Lake County for your next opportunity?The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year.Some benefits will not be available for Part-Time or Part Time Staff Under 20 Hours (ex: health insurance).We value candidates who bring language skills that help us better serve and connect with our diverse community. Bilingual English/Spanish proficiency is preferred but not required.Position Title:Assistant to the DeanJob Summary:The Assistant to the Dean provides advanced administrative and operational support to a division or department. This position partners with the Dean and leadership team to coordinate administrative functions, manage schedules and communications, support budget and purchasing activities, and prepare reports and documentation. The role serves as a key point of contact for internal and external stakeholders and helps ensure efficient and effective daily operations. The position requires a high level of professionalism, the ability to work independently, exercise sound judgment, and maintain discretion when handling confidential or sensitive information.Job Description:Department Operations and Processes – 60 %Provide comprehensive administrative support to the Dean and department leadership, including calendar management, meeting coordination, and preparation of accurate meeting notes and documentation.Manage shared communication channels such as email inboxes, phone lines, and collaboration platforms, ensuring timely and professional responses.Maintain organized electronic and physical files, records, and databases in accordance with institutional policies and procedures.Coordinate logistics for meetings, conferences, and events, including scheduling, room reservations, materials preparation, and related arrangements.Support financial and operational processes such as requisitions, reimbursements, travel requests, payroll coordination, purchasing , and budget tracking.Provide operational support for department personnel, including coordinating resources, processing requests, and assisting with administrative processes.Maintain leadership calendars and provide backup support for other administrative staff as needed.Prepare reports and track operational or personnel-related data as requested.Process and monitor administrative transactions and documentation in accordance with institutional guidelines.Student/Customer Services – 30 %Serve as a point of contact for students, employees, visitors, and external partners, providing professional and courteous assistance .Maintain general knowledge of departmental functions, programs, and services in order to provide accurate information and appropriate referrals .Ensure confidentiality and compliance with applicable privacy regulations and institutional policies when handling sensitive information.Support outreach and communication efforts through phone, email, and institutional platforms to assist stakeholders and facilitate departmental operations.Other Duties - 10%Participate in cross-departmental initiatives and campus events.Identif y and recommend process enhancements to improve efficiency and service delivery.Perform other duties as assigned to support the mission, vision, strategic priorities and goals of the College and the primary unit, division and department of this position.Physical : Primary functions require ability to remain in a stationary position (sit and/or stand) greater than 50% of the time; to occasionally stoop, bend, kneel, reach; to lift, carry, push, and/or pull up to 10 pounds frequently; to regularly operate office equipment requiring repetitive hand movement and fine coordination including the use of a computer keyboard; the ability communicate to exchange information; and the ability to learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions.Environmental: Work will often occur in an office setting; where temperatures may fluctuate between high and low temperatures occasionally; may experience varying noise levels occasionally.Vision: Ability to observe in a near visual range with or without correction or reasonable accommodation.The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Required QualificationsHigh school diploma or equivalent .Minimum of six (6) years of progressively responsible experience in administrative support, or related professional roles.Senior-level proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.Ability to follow instructions, manage multiple tasks, and meet deadlines with minimal supervision, prioritizing work and resolving most issues independently.Ability to work effectively with individuals from diverse backgrounds and maintain a respectful, inclusive environment.Desired Qualification sExperience working with computer information systems used for student and employee data and reporting such as Workday.Department Specific Duties:Create promotional materials, and digital content for campus eventsAssist with the creation and support of the Southlake Student Activities social media accounts including growing followers.Develop engaging social media content, including graphics, photos, videos, and event highlights.Work Schedule: 8:00am - 4:30pm, Monday - Friday with some flexibility to come in early or work late as neededPay: $20.52/hourFull-Time/Part-Time:Full timeTotal Hours Per Week:40Position Type:StaffJob Family:ClassifiedPosting Date:11/05/2026Expected Start Date:12/07/2026Compensation Grade:B24Location:Southlake CampusDepartment:Southlake Campus DivisionEEO Statement:College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, age, sex, national origin, disability, religion, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, ancestry, citizenship, parental status, pregnancy or any other status protected by law. #J-18808-Ljbffr College of Lake County