Administrative Specialist

Finance & Administrative SpecialistKnee's Electrical Service | Marion, IndianaPart-Time, approximately 25-30 hours per week | $25-$30 per hour | On-sitePosition OverviewKnee's Electrical Service is hiring a Finance & Administrative Specialist to take ownership of the financial and administrative functions of our growing business. This is a focused role for a detail-oriented professional who enjoys working with numbers, maintaining organized systems, and ensuring every transaction is accurate and on time. You will work closely with our General Manager and our outside bookkeeper to support the day-to-day financial operations of the company.About Our CompanyKnee's Electrical Service is a family-owned residential electrical contractor headquartered in Marion, Indiana, serving customers across four Indiana markets. We are committed to honest work, quality service, and a positive, professional culture. The foundation our company was built on is Faith, Family, and Hard Work.Key ResponsibilitiesPayroll Processing: Compile employee hours, calculate hourly wages and commission-based pay, submit payroll to our payroll provider, and prepare 401(k) contribution reports each pay period.Accounts Payable: Process all vendor bills through our accounts payable platform, ensure timely payment of invoices, and reconcile vendor statements monthly.Customer Payments and Deposits: Verify and record customer payments (cash, check, credit card, and financing), prepare daily bank deposits, and ensure all payments are accurately tracked in our financial systems.Data Accuracy and Reporting: Reconcile transactions between our field service management software and our accounting system, generate commission reports, and identify and resolve any discrepancies.Cash Flow Reporting: Prepare and deliver a weekly cash flow summary to the General Manager.Bookkeeping Coordination: Partner with our outside bookkeeper to ensure clean, accurate records for monthly close, providing documentation and information as needed.Vendor and Compliance Administration: Maintain vendor records, manage W-9 collection, coordinate certificate of insurance requests with our agent, and prepare year-end 1099 filings.Records Management: Maintain organized employee, benefits, and 401(k) documentation. The owner is responsible for HR decisions; this role ensures records are accurate, complete, and easy to retrieve.Required QualificationsThese qualifications are non-negotiable. Applications without them will not be considered.Prior professional experience handling bookkeeping, accounts payable, payroll, or other finance-related work.Comfortable working in business software systems and confident learning new platforms quickly.Proficiency in Microsoft Excel or Google Sheets.Strong organizational skills, attention to detail, and the ability to work independently and consistently meet deadlines.Professional written and verbal communication skills.Available to work on-site in our Marion, Indiana office, Monday through Thursday.Preferred QualificationsCandidates with the following qualifications will be considered for the upper end of the pay range:Direct experience processing payroll, especially payroll that includes both hourly wages and commission or bonus pay.Working knowledge of profit and loss statements.Experience with QuickBooks Online.Experience with Bill.com or a similar accounts payable platform.Experience with field service management software (such as ServiceTitan, Housecall Pro, or similar).Background in the trades, home services industry, or a small business with field-based employees.Schedule, Compensation, and BenefitsSchedule: Approximately 25-30 hours per week, Monday through Thursday. This is a fully on-site position at our Marion, Indiana office. Remote and hybrid arrangements are not available.Compensation: $25 to $30 per hour, based on experience and qualifications.Retirement: 401(k) plan with a 3% company match.Paid Time Off: PTO will be prorated for part-time hours.Paid Holidays: Company-observed paid holidays falling on a scheduled work day, paid at the employee's normally scheduled hours for that day.Performance Reviews: 90-day check-in, 6-month compensation review, and annual performance reviews thereafter.The Ideal CandidateThis position is well suited for a professional who:Takes pride in producing accurate, timely, and well-organized work.Prefers ownership of a clearly defined function over a broad and unfocused role.Communicates clearly and works effectively without close supervision.Identifies opportunities to improve processes and contributes to making them better.Values working in a small business environment where individual contributions are visible and meaningful.How to ApplyPlease submit a current resume through our online application portal. In your application, briefly describe (1) the payroll, accounting, or finance-related work you have done, including any software you have used, and (2) what attracts you to a focused finance and administration role.Knee's Electrical Service is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.