Accounting Clerk - AP

Job Description

Job Description

Accounts Payable & Accounts Receivable Coordinator

Position Summary

Our client is seeking a detail-oriented and organized Accounts Payable & Accounts Receivable Coordinator to support daily accounting and administrative operations. This role is responsible for processing invoices and payments, maintaining accurate financial records, reconciling accounts, supporting accounts receivable activities, and providing general office administrative support. The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

Education & Experience

• High school diploma or equivalent required.
• 3 to 5 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or a related accounting function.
• Equivalent combination of education and experience will be considered.

Required Skills & Competencies

• Strong written and verbal communication skills.
• Professional telephone etiquette and customer service skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Commitment to following company policies, procedures, and safety standards.

Preferred Qualifications

• Bilingual in Spanish preferred.
• Experience with accounting software and financial reporting systems.

Key Responsibilities

Accounts Payable

• Process, code, and verify invoices for payment while ensuring proper approvals are obtained.
• Prepare and process vendor payments.
• Reconcile accounts payable balances and investigate discrepancies.
• Reconcile corporate credit card transactions and employee receivables.

Accounts Receivable

• Generate and distribute customer invoices.
• Process and post customer payments and deposits to the general ledger.
• Research and resolve payment discrepancies.
• Prepare and maintain accounts receivable aging reports for management.
• Balance accounts receivable records between accounting systems.

Accounting & Financial Administration

• Prepare intercompany billings.
• Enter journal entries as required.
• Maintain detailed utility records and other financial documentation.
• Manage petty cash and ensure accurate recordkeeping.
• Track and maintain Certificates of Insurance (COIs), ensuring all records remain current and compliant.

Administrative Support

• Answer and direct incoming phone calls professionally.
• Perform daily errands, including trips to the post office, bank, and other business locations as needed.
• Maintain office supply inventory and coordinate replenishment.
• Participate in staff meetings, training sessions, and company events.
• Perform additional duties and special projects as assigned.

Physical Requirements

• Ability to sit, stand, walk, reach, stoop, and perform repetitive data entry tasks.
• Occasionally lift and carry up to 20 pounds.

Work Environment

• Professional office environment with standard office equipment.

Additional Requirements

• Valid driver's license required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Why this company?

This is an excellent opportunity for an accounting professional who enjoys a combination of financial operations and administrative support while contributing to the success of a collaborative and growing organization.

Pay Details: $23.00 to $26.00 per hour

Search managed by: Tammy Cavalari

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.