Estimator

Sales Project Coordinator

Kelly Generator & Equipment is seeking a highly organized and customer-focused Sales Project Coordinator to support our New Unit Sales team. This position serves as the primary coordinator for commercial and industrial Generac generator sales projects after a customer purchase order has been received, ensuring projects move efficiently from order entry through delivery, startup, and closeout. The ideal candidate is detail-oriented, thrives in a fast-paced environment, enjoys working with multiple departments, and takes pride in delivering an exceptional customer experience.

Duties/Responsibilities

• Review project drawings, specifications, and bid documents to determine project requirements and equipment scope.
• Prepare accurate equipment quotations and proposals based on customer specifications.
• Coordinate RFQs with contractors, engineers, manufacturers, and vendors to obtain complete project information.
• Identify missing or conflicting information within plans and specifications and proactively seek clarification.
• Communicate with vendors to obtain pricing, lead times, technical data, and product information.
• Enter, maintain, and update opportunities, quotes, and customer information within the CRM system.
• Support Sales Engineers and Outside Sales Representatives throughout the quotation and sales process.
• Respond to incoming customer inquiries related to new unit sales in a professional and timely manner.
• Track multiple quotations and ensure deadlines are met.
• Maintain organized project files and documentation.
• Collaborate with internal departments to ensure smooth project handoff after project award.
• Develop and maintain a strong understanding of generator systems, power generation equipment, and related products.
• Build positive working relationships with customers, contractors, manufacturers, and internal team members.
• Perform other duties as assigned.

Education/Experience

Required

• High school diploma or equivalent required
• Associate's degree in Engineering Technology, Construction Management, Business Administration, or a related field.
• Equivalent work experience may be considered in lieu of formal education.
• 25 years of experience in estimating, inside sales, project coordination, customer service, or technical sales support.
• Experience reviewing construction drawings, specifications, or technical documentation.
• Experience coordinating multiple projects or quotations simultaneously.
• Proficiency with Microsoft Office, particularly Excel.

Preferred

• Experience in power generation, electrical, industrial equipment, construction, HVAC, or mechanical industries.
• Experience supporting outside sales teams.
• Experience using CRM software.

What You'll Bring

• Ability to read and interpret construction drawings and project specifications.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• Exceptional attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong customer service orientation.
• Ability to work independently while collaborating effectively with cross-functional teams.
• High level of professionalism and accountability.
• Proficiency with Microsoft Office Suite and CRM software.
• Ability to quickly learn technical products and applications.