Records Management Assistant

Records Management AssistantLocation: Hybrid – Southwest Washington, DC Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Salary: $58,240-$70,720 annuallyKMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Records Management Assistant to support the United States Capitol Police (USCP), Office of Information Systems (OIS), Information Resources Management Division (IRMD). In this role, you will support day-to-day records management activities, help maintain records inventories and lifecycle documentation, assist with assessments and training, prepare reports and communications, and coordinate with records liaisons and program offices to keep records information accurate, organized, and usable.ResponsibilitiesSupport Department-wide records inventories by collecting, validating, and organizing data from program offices and records liaisonsAssist with records transfers, disposal guidance, and destruction-list reviews under approved retention schedulesMaintain and update Records Liaison listings and related records management documentationCoordinate onsite support activities as required for records transport, inventory validation, and stakeholder engagementMaintain accurate records information and supporting documentation for day-to-day records management activitiesIdentify records-data issues and coordinate follow-up with records management leadership and program stakeholdersPrepare and distribute routine records management communications, including newsletters and informational materialsParticipate in records management planning meetings, document meeting minutes, and track follow-up actionsCoordinate with records liaisons and program offices to collect information and support recurring records management activitiesAssist with records-management training coordination, attendance tracking, and material preparationProvide timely administrative support for records management meetings, communications, and follow-upSupport records assessments and surveys by gathering data, compiling results, and preparing summariesPrepare reports, dashboards, and other data materials for records management and OIS activitiesAnalyze records data to identify issues and support recommendations for Government reviewProvide business-analysis support to OIS and records management programs, including documentation and presentationsOrganize and validate records information so reporting and program materials are accurate and completeUse approved records management and Microsoft tools to organize, document, and report records informationSupport electronic records management and maintain documentation in accordance with USCP processesProtect sensitive USCP information and follow applicable confidentiality, security, and records-handling requirementsRequired ExperienceAt least 3 years of records management and execution experienceAssociate degreeDemonstrated experience supporting records inventories, lifecycle activities, records data, or comparable records-management functionsRequired Knowledge, Abilities & SkillsAbility to analyze records data, identify issues, and recommend practical solutionsStrong attention to detail and accuracy in records management analysis and documentationStrong written and verbal communication skills for coordinating with records liaisons, program staff, and Government stakeholdersAbility to collect, validate, organize, and maintain records inventory and program dataAbility to prepare clear reports, dashboards, communications, meeting documentation, and training-support materialsPreferred ExperienceFederal records management experience or exposureExperience using Records Management Information TechnologyExperience supporting records assessments, inventories, retention, transfer, or disposition activitiesExperience coordinating records-management training, communications, or liaison activitiesLocationUnited States Capitol Police (USCP), Southwest Washington, DCTeleworkFull-time onsite for the first two months; afterward, positions are generally onsite at least 2 days per week with up to 3 telework days per week, subject to USCP approval and operational needs. USCP may increase or cancel telework temporarily or permanently.ClientUnited States Capitol Police (USCP)Security / AccessAbility to successfully complete a USCP criminal history check and fingerprinting before performing onsite workAbility to qualify for and maintain a USCP identification/access badge for onsite dutiesAbility to complete USCP building access forms and other required onboarding/access processingAbility to protect sensitive and proprietary USCP information and comply with applicable confidentiality requirements****************** KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.