Accounting Associate

Job Description

Job Description

We are seeking a detail-oriented and organized Accounting Associate to join our finance team. The ideal candidate will possess a strong understanding of financial concepts and accounting principles, with proficiency in various accounting software. This role is essential for maintaining accurate financial records and ensuring compliance with established accounting practices.

Responsibilities:

• Match Purchase Orders to Invoices: Ensure accuracy by matching purchase orders and receiving documents to vendor invoices.
• Invoice Processing: Enter and process all vendor invoices in the accounting system promptly and accurately.
• GL Coding Knowledge: Apply knowledge of general ledger accounts to accurately code vendor invoices for efficient and correct financial reporting.
• Vendor Reconciliation: Reconcile vendor statements with invoices listed in the system to maintain up-to-date records and address any discrepancies.
• Vendor Communication: Handle inquiries from vendors, providing timely and accurate information to resolve issues effectively.
• AP Check Processing: Prepare and process accounts payable checks, ensuring payment schedules are adhered to.
• AP Email Management: Maintain and monitor the AP email account to handle correspondence with vendors and internal stakeholders.
• Assist with Balance Sheet Reconciliations: Support balance sheet reconciliations as needed, ensuring accurate and balanced accounts.
• General Accounting Assistance: Provide support for other accounting functions as required, contributing to an organized and efficient finance department.
• Software Proficiency: Utilize Microsoft programs such as Excel and Word for data management, reporting, and documentation needs.

Qualifications:

• Strong attention to detail and organizational skills
• Effective communication skills for vendor interactions
• Familiarity with accounting principles and GL coding
• Experience with AP processes and reconciliation tasks
• Proficiency in Microsoft Excel and Word
• Degree in Accounting required or equivalent experience.