Coordinator, Pathology Administration - Department of Pathology

Coordinator, Pathology Administration - Department of Pathology Job Purpose: Coordinate office services to maximize office efficiencies, coordinate staff and faculty processing, and oversee assigned projects in support of the Chair and the Department’s clinical and research efforts. Interface with internal and external stakeholders, including faculty, research staff, human resources, OISS, and community affiliates. Reports to the Director of Pathology and supports the Department Chair. Essential Functions Coordinate and process academic and non‑academic personnel paperwork, including full‑time faculty. Complete and process paperwork for foreign national visas. Manage and collect all materials for faculty annual review and selective salary procedures. Work with faculty on promotion and tenure submissions and sabbatical leave requests. Send/receive related correspondence, information, and materials on behalf of the Chair to internal and external stakeholders to facilitate successful and timely outcomes. Assist Department Chair by preparing memos, letters, meeting agendas and materials, summary notes, reports, spreadsheets, scheduling meetings, screening meeting requests, etc. Handle highly sensitive and confidential information and maintain all related files and materials with security and efficiency. Perform liaison functions between unit and internal and external contacts. Attend meetings as directed and handle follow‑up activities on behalf of the Chair. Coordinate and handle special projects involving a high level of organization, confidentiality, record keeping, attention to detail and accuracy. Monitor schedules and due dates to establish meetings, ensure completion of tasks, and facilitate documentation needed to reach desired goals. Organize meetings and other events occurring on campus, including official academic events and functions, and other recurring or incidental conferences. Ensure that meetings and conferences have appropriate locations, supplies, materials, audio‑visual equipment, and other needs met. Order supplies as needed for events, meetings, and day‑to‑day work, utilizing the Wayne Buy system. Perform other related duties as assigned. Qualifications Education: Bachelor’s degree in Business, Communication or related field or equivalent combination of education and/or experience. Experience: Minimum 2 years of job‑related experience, including experience working in a high‑volume academic medical department. Proficiency with Microsoft Office, Banner, and other university systems. Knowledge, Skills, and Abilities: Excellent verbal, written and interpersonal communication skills – ability to engage effectively with a variety of audiences in various media, including email, letters, reports, and project summaries. Able to build cooperative, effective relationships and facilitate communication and understanding among faculty members. Team player who always maintains professional decorum. Skilled in project management – ability to independently manage a variety of projects and tasks, while ensuring appropriate tracking, quality control, follow‑up, and attention to detail. Able to multi‑task, prioritize, and meet deadlines with changing conditions. Proficient with technology – skilled user of the Microsoft Office platform, including Word, PowerPoint, Excel, Access, Outlook, and the Internet. Extensive knowledge of university software platforms such as Banner, Web‑time Entry, Wayne Buy, etc. Employment Type Regular Employee Full Time Staff/Administrative Funding/Salary Information Annual Salary Salary Minimum: TBD Salary Hiring Maximum: TBD Working Conditions Normal office environment. Background Check Requirements University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. #J-18808-Ljbffr Wayne State University