Administrative Assistant

Job Description: Administrative Assistant

Position Title: Administrative Assistant

Position Type: Full-Time, Direct-Hire / Temp-to-Hire

Location: On-Site / Local Office

Schedule: Monday - Friday (Standard Business Hours)

POSITION OVERVIEW

On behalf of our client, we are recruiting an organized, proactive, and professional Administrative Assistant to support daily office operations. This position serves as a central hub for the office, handling front-desk coordination, calendar management, document preparation, and general clerical support for team members and leadership.

The ideal candidate possesses strong interpersonal skills, a high level of discretion, and the ability to prioritize tasks in a fast-paced environment. If you excel at keeping processes organized and ensuring day-to-day operations run smoothly, this role offers a great environment for your career.

KEY RESPONSIBILITIES

Office Operations & Front Desk Support

• Serve as the primary point of contact for incoming calls, greeting visitors, and directing inquiries to appropriate personnel.
  
• Maintain a clean, organized, and welcoming office environment, including lobby, conference rooms, and common areas.
  
• Monitor, order, and restock office supplies, kitchen essentials, and specialized inventory as needed.
  
• Manage incoming and outgoing mail, packages, and courier deliveries.

Calendar & Administrative Coordination

• Coordinate schedules, book meetings, set up conference rooms, and prepare necessary materials or technology for appointments.
  
• Draft, edit, and proofread correspondence, reports, presentations, and meeting minutes.
  
• Organize, maintain, and update digital and physical filing systems, ensuring accurate data management and confidentiality.
  
• Assist with travel arrangements, expense reports, and basic vendor coordination.

Team & Project Support

• Provide administrative backup to various departments and executive team members on special projects and routine tasks.
  
• Assist in organizing internal company events, team meetings, and client functions.
  
• Perform data entry, audit basic records, and create basic spreadsheets or tracking logs.

QUALIFICATIONS & SKILLS

• Education & Experience: High School Diploma/GED required; Associate degree preferred. 1-3 years of administrative, office support, or customer service experience.
  
• Software Proficiency: Strong computer skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment.
  
• Communication & Interpersonal Skills: Professional verbal and written communication with a friendly, service-oriented mindset.
  
• Time Management: Excellent organizational skills with the ability to multitask, solve problems, and meet deadlines with minimal supervision.

COMPENSATION & BENEFITS

• Comprehensive health, dental, and vision insurance options.
  
• 401(k) retirement plan with employer contribution matching.
  
• Paid Time Off (PTO) and paid holiday schedule.
  
• Stable business hours with opportunities for professional growth.

Compensation / Pay Rate (Up to): $15.00 - $20.00