Assistant Lodging Coordinator, McMurdo Station

Job Description

Job Description

As an Assistant Lodging Coordinator you are responsible for assisting with the day to day activities of the lodging department, including, but not limited to, room Inspections at McMurdo Station, updating community lists, corresponding with residents, and providing customer service to the McMurdo community. TITLE: Lodging Coordinator, Assistant

SEASON: Austral Summer (Summer 2026-2027)

LOCATION : McMurdo Station, Antarctica

WAGE: $702-$798 per week

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Handles confidential matters (personnel actions, management reports, lodging issues, etc.) in accordance with management policy.
• Interacts with the National Science Foundation, military and other agency officials, both over the telephone and in person, in a professional and tactful manner.
• Provides direct support, using staff resources if necessary, to the achievement of all metrics related to ASC.
• Complies with all ASC Environmental Health & Safety, and Quality Assurance, requirements and goals. Provides documentation to these divisions as necessary to ensure adequate and legal documentation.
• Works to achieve ASC goals and contractual commitments
• Responsible for assisting with McMurdo laundry facility or performing janitorial duties as determined by supervisor.
• Participates in MCI trainings and drill as determined by supervisor.
• Could be asked to perform janitorial duties if needed.
• May be required to perform duties requiring repetitive motion.
• Must be able to lift the safety regulation maximum on limited basis.
• Responsible for maintaining a safe workplace and ensuring safety is the highest priority in the workplace.
• Provides the lodging section of the McMurdo Station arrival brief presentation to all incoming ASC Staff and NSF Grantees upon arrival on the ice.
• Represents the lodging department during the redeployment meetings, including presenting information on room inspections and other aspects of leaving station.
• Conducts room inspections of individuals redeploying or leaving station to go to field camp to verify rooms are in "Move in Ready" condition.
• Compiles and distributes the Station Services portion of the Situation Report.
• Checks manifests, look ahead's, population reports, and redeployment documents to compile lists for the purpose of room inspections.
• May be required to work hours outside of normal Town schedule to accommodate arrival brief meetings, room inspections, lock outs, etc.
• Must keep up to date distribution lists of residents in each dorm for the purposes of email notification.
• Draft emails for building wide or station wide distribution for issues affecting station residents as required.
• Keeps detailed lists of resident requests, night shift workers, lock outs, furniture swaps and other various projects.
• Ensures the organization of dorm room keys, including collecting, relabeling, and putting away the keys as well as requesting additional keys be cut as needed.
• Drafts documentation for key packets, room inspections, etc.
• Creates and updates the Lodging Office Bulletin board which includes station population information.
• Coordinates with Facilities to place work orders for residential issues as needed.
• Must stay abreast of incoming flights for purposes including but not limited to putting linens in rooms for individuals due to arrive on station after hours.
• Helps make key packets for incoming ASC staff and grantees arriving on station from off continent or on continent flights.
• Performs other duties as required.

EDUCATION :

• High school graduate or GED.

CERTIFICATIONS AND/OR LICENSING REQUIREMENTS:

• Current ServSafe Food Handler certificate must be obtained prior to deployment to Antarctica.
• Valid driver's license
• Valid U.S. Passport

EXPERIENCE:

• Minimum of one year experience in a secretarial, administrative assistant, or office management position required.
• Basic computer skills with word processing, spreadsheets and databases required.
• Previous experience with Station Services in Antarctica may be accepted in lieu of minimum experience.

OTHER :

• US citizenship or permanent residency required.
• A prerequisite of employment for this position is to successfully gain a favorable Tier 1 - Elevated Background Investigation (EBI) result prior to deployment. Candidates hired for this position will be required to complete; online forms, written forms, fingerprint cards and provide additional details and information as requested by NSF Personnel Security.

We are committed to ensuring that our online application process provides an equal employment opportunity to all job seekers.

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We are an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.