Project Manager III

Project Manager III

Agency: Texas A&M University Health Science Center

Department: Health Behavior

Proposed Minimum Salary: Commensurate

Job Location: College Station, Texas

Job Type: Staff

Job Description:

The Project Manager III for Special Events, Services, and Resources leads the day-to-day operations of the Special Events, Services, and Resources core within the Texas Opioid Prevention for Students (TOPS) initiative. TOPS is a statewide, multi-tiered system of support (MTSS) funded by the Opioid Abatement Fund Council to prevent opioid misuse and overdose among K–12 students across Texas. The Project Manager III independently directs the operational scope of the core, including planning and overseeing community implementation and outreach events, managing behavioral health service linkages and referral navigation, connecting students and families to opioid prevention resources and overdose education, and ensuring timely, high-quality delivery of all core activities. This position requires substantive knowledge of behavioral health systems, clinical and mental health terminology, and referral pathways—not necessarily as a licensed clinician, but as a skilled and effective navigator and communicator within these systems.

Salary: Will be commensurate based on the selected hire's education and experience.

Location/Schedule: College Station, TX/ Full-Time; This position may require up to 10% or more travel and may require work beyond normal office hours and/or work on weekends.

Please note: This position is grant funded; future employment may be contingent upon future funding.

Required Education and Experience:

• Bachelor's degree in related field or equivalent combination of education and experience.
• Seven years of related experience in behavioral health, substance use prevention, public health, community outreach, or a closely related field, including demonstrated experience independently managing complex projects or initiatives with multiple stakeholders, deliverables, and timelines.

Preferred Qualifications:

• Master's degree in public health, social work, counseling, psychology, or a related field.
• Professional background or experience in substance use prevention, opioid misuse awareness, mental and behavioral health outreach, or community-based health services.
• Familiarity with evidence-informed prevention models, harm reduction approaches, trauma-informed care, and youth resilience frameworks.
• Experience coordinating or managing community health events, outreach campaigns, health fairs, or professional training programs.
• Knowledge of school-based or youth-centered health services, including telehealth platforms, warm handoff protocols, and family-centered service models.
• Familiarity with naloxone access, overdose education, Medication-Assisted Treatment (MAT) awareness, and related opioid prevention initiatives.
• Experience working with or in schools, pediatric or adolescent healthcare settings, or community-based organizations serving youth and families.
• Working familiarity with behavioral health systems and clinical terminology (e.g., referral pathways, warm handoffs, stigma-reduction strategies, MAT, crisis intervention protocols, Mental Health First Aid framework).
• Knowledge of project management principles including scope definition, schedule management, budget oversight, risk identification and mitigation, and stakeholder engagement; ability to apply these frameworks to complex, multi-site public health initiatives.
• Ability to develop and maintain detailed project plans, timelines, and budgets for multi-component, statewide initiatives; skill in monitoring expenditures, forecasting resource needs, and ensuring fiscal accountability in alignment with grant requirements.
• Advanced organizational and event coordination skills, with demonstrated ability to independently manage complex logistics, competing timelines, and multiple concurrent activities across a statewide initiative.

Knowledge, Skills, and Abilities:

• Strong oral and written communication skills with the ability to tailor messaging for students, families, educators, healthcare providers, and policymakers.
• Ability to work independently, exercise sound judgment, and manage multiple priorities with minimal supervision.
• Ability to multitask and work cooperatively with internal and external stakeholders, including researchers, educators, clinicians, and community members.
• Ability to translate health and prevention information into accessible, actionable content for non-clinical audiences.
• Familiarity with MS Office applications including Excel, Word, PowerPoint, and Outlook; comfort with virtual meeting platforms and data tools such as Qualtrics, Monday.com
• Capacity to conduct literature reviews and contribute to academic writing, including conference abstracts, reports, and presentations.
• Commitment to community-informed, family-centered approaches to health services and prevention programming.
• Demonstrated cultural responsiveness and experience engaging effectively with racially, ethnically, and socioeconomically different communities.

Responsibilities:

Project Management:

• Lead, plan, and oversee delivery of special events, community outreach, and resource linkage activities (Special Events, Services, and Resources Core) from a statewide perspective, including presentations, awareness campaigns, and community implementation events and initiatives; independently manage core project scope, timelines, and resource allocation to ensure successful implementation.
• Serve as the primary coordinator for special events, resources, and behavioral health service connections, including warm handoffs, telehealth navigation, and referral pathway management for students and families in need of additional support.
• Direct and facilitate student and family access to opioid prevention resources and overdose education programming, including connecting individuals to appropriate community-based services and leading coordination efforts with the TOPS project team and partner organizations.
• Lead implementation and coordination of evidence-informed programs and other behavioral health promotion activities across youth and community settings; identify and mitigate implementation risks and ensure fidelity to program models.
• Collaborate with partner organizations, community stakeholders, and the TOPS research team to ensure activities are community-informed, responsive, and aligned with local needs.

Quality Control Assurance:

• Lead monitoring of core activities and independently track key evaluation metrics related to your core, including measures of reach, adoption, fidelity, and program effectiveness; apply project management frameworks to assess progress against grant deliverables and milestones.
• Collect and organize implementation data to inform continuous quality improvement and data-driven program decisions.
• Provide the TOPS leadership with regular summaries and data-driven recommendations for program improvement.
• Ensure compliance with university and system policies, rules, and procedures, as well as grant requirements and funder expectations.
• Apply evidence-informed prevention models, harm reduction approaches, and trauma-informed care frameworks to ensure quality and appropriateness of all core activities.

Budget and Resource Management:

• Lead core-level grant reporting, including independent preparation of interim and final reports documenting core activities, outcomes, and budget utilization in alignment with Opioid Abatement Fund Council requirements.
• Direct scheduling, logistics, volunteer coordination, and resource allocation for core activities; exercise independent judgment to resolve complex operational challenges and escalate issues to the Project Director as appropriate.
• Monitor expenditures and forecast resource needs to ensure fiscal accountability in alignment with grant requirements.
• Track deliverables, events, service linkages, training completions, and other measures of reach, adoption, and program impact.
• Ensure security of program and participant data in compliance with applicable privacy and data governance requirements.

Stakeholder Coordination:

• Liaise with school-linked behavioral health providers, community organizations, and healthcare partners to ensure services are accessible, timely, stigma-reducing, and family-centered.
• Represent the Special Events, Services, and Resources core at professional meetings, community convenings, school events, and cross-sector collaborative forums.
• Develop and adapt communication materials, outreach content, and training resources tailored to educators, parents, caregivers, youth, and community partners.
• Coordinate with TOPS partner organizations and the research team to ensure activities are community-informed, responsive, and aligned with local needs.

Reporting and Documentation:

• Summarize and present program activities, events, and outcomes for stakeholder communications, reports, and presentations across academic and practitioner audiences.
• Lead preparation of conference abstracts, presentations, policy briefs, and other dissemination materials that demonstrate the impact, reach, and outcomes of core activities.
• Maintain documentation of core activities, service linkages, referral outcomes, and training records in accordance with grant requirements.
• Analyze program requirements and outcomes to support continuous quality improvement and funder reporting.
• Collect and organize implementation data for use in official correspondence, publications, and external reporting.

Department Use:

• Develop and deliver training materials and resources for internal staff, community partners, and stakeholders related to behavioral health awareness, substance use prevention, and opioid education.
• Facilitate workshops, training sessions, and technical assistance activities such