Office Manager

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

A well-established boutique law firm in Coral Gables is seeking an experienced Office Manager who is ready to do more than maintain operations - they want someone who can build them.

This is a rare opportunity for a hands-on, systems-minded professional to step into a high-impact role and create the infrastructure, processes, and culture that will carry a growing firm forward. If you thrive in an environment where you can see your fingerprints on everything and take genuine pride in a well-run office, this role was built for you.

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WHAT YOU WILL OWN

This is a top-to-bottom operations role. You will be the person the firm depends on to keep everything running - and running well.

- Design and implement standard operating procedures (SOPs) across all firm functions
- Create and maintain systems for intake, file management, deadlines, and workflow
- Oversee day-to-day office operations and ensure the firm runs efficiently and professionally
- Manage vendor relationships, office supplies, facilities, and technology coordination
- Handle HR functions including onboarding, personnel files, and policy administration
- Support billing processes, expense tracking, and coordination with accounting
- Supervise and support administrative staff, setting clear expectations and accountability
- Serve as the operational right hand to firm leadership
- Identify gaps, propose solutions, and implement improvements proactively

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WHO YOU ARE

You are not looking for a job where someone tells you what to do every day. You see what needs to be done and you do it. You bring structure to chaos without losing the warmth and professionalism a client-facing environment demands.

- Minimum 5 years of office management experience in a law firm environment
- Proven ability to create SOPs, build systems, and establish operational order from the ground up
- Strong knowledge of law firm operations including billing, compliance, and client file management
- Experience with HR oversight including onboarding, performance management, and policy administration
- Proficiency with legal practice management software and Microsoft Office Suite
- Exceptionally organized, detail-oriented, and calm under pressure
- A natural leader who earns trust quickly and holds a team accountable with professionalism
- Bilingual English and Spanish a plus in this market

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WHAT THE FIRM OFFERS

- Compensation based on experience
- Full-time, in-office position in Coral Gables
- A collaborative and professional environment where your contributions are seen and valued
- The opportunity to build something that lasts