Administrative Assistant - Special Education Pupil Accounting/Data Entry and Monitoring

Administrative Assistant - Pupil Accounting/Data Entry & Monitoring Special Education Department

Location: Curriculum Center - Special Education Records Department

Minimum Qualifications: High School graduate or equivalent. Accurate keyboarding preferred at 50 wpm. Good spelling, punctuation and grammatical skills. Ability to take initiative and work independently. Good organizational, problem solving, critical thinking, and communication skills. Knowledge of technology including Google, Microsoft Word, Excel, and Outlook. Knowledge of general office procedures including operation of copy machine, printer, fax and mail machine. Ability to maintain confidential information. Excellent attendance record required. Ability to work effectively with a team. Familiarity with special education forms and processes preferred. Familiarity with MiStar and MiStarQ electronic IEP system preferred.

Duties and Responsibilities:

Processes, reviews and logs all special education forms and reports. Returns special education paperwork to staff as needed for modifications. Transfers data from special education documents to MiStarQ fields. Maintains and completes all data entry requirements per State Department/WRESA. Provides guidance and support for District staff in data entry in MiStarQ as it relates to Special Education pupil accounting. Maintains staff caseload information and shares with staff regularly. Maintains special education department data retrieves reports as necessary. Maintains ongoing log of processed documents/forms. Assists with transportation data/information. Works with transportation department to maintain information flow. Tracks special education document deadlines; communicates this information to administrators/staff. Monitor and track count day data to ensure all students are entered as necessary for reporting and funding purposes. Responds to all data requests from administrators and staff as appropriate. Works with Wayne RESA to maintain latest information regarding data entry and requirements. Answers phone calls from staff, parents and supervisors. Process calls and responds as necessary. Supports/completes work tasks from special education administrators and staff as needed. Assists with filing of special education documents as necessary. Bending, lifting, overhead work required. Performs other tasks as required as assigned.

Rate of Pay: $20.30 per hour

Work Schedule: 240 days per year 8 hours per day

Beginning Date: As soon as possible after posting deadline and interviews.

Evaluation: Performance of this position will be evaluated in accordance with provisions of the Board's Policy on Evaluation of Classified Personnel.

Method of Application: Internal Applicants Apply online using the Internal Applicants section. External Applicants Apply online using the External Applicants section.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.

Work Environment: Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Plymouth-Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Terms of Employment: Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically finger printed for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00. Deadline: Open until filled Posted: 9/17/26