Senior Administrative Assistant I

With minimal supervision and direction, the Senior Administrative Assistant I position provides advanced secretarial support to administrative personnel. Using independent judgment, this position coordinates the details of the office assigned, and may at times direct the work of clerical or student employees. Schoolcraft is a comprehensive, open-door, community-based college. The mission of the College is to provide a transformational learning experience designed to increase the capacity of individuals and groups to achieve intellectual, social, and economic goals. Required Qualifications Associate degree in a related area, including business courses. General clerical skills including accuracy in basic math, filing, proofreading, typing, spelling and data entry. Ability to understand and operate appropriate office equipment, including personal computers and working knowledge of department-specific software. Working knowledge and proficiency with Microsoft Word and Excel. Good communication skills with an ability to relate to staff, students, and members of the community. Must possess ability to analyze and prioritize supervisor’s schedule. Preferred Qualifications Bachelor’s degree in related area. Working knowledge of EMS scheduling and Colleague products. Physical Demands Schoolcraft College is an AA/ EEO Employer. In-Person: This position requires the employee to be onsite at Schoolcraft College. Writing Skills: Ability to write reports, business correspondence, and procedure manuals. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers. Mathematical Skills: Ability to add, subtract, multiply, and divide with all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs. Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects on occasion, of up to 10-20 lbs. Specific vision abilities required may include close vision, color vision and the ability to adjust focus. Noise Level: The noise level in the work environment is usually moderate. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work Hours Work Hours 40 hours/week, 8-5 pm Salary $23.26/hour Job Duties Job Duty Name Job Duty Name 1 Description of Job Duty Prepares material from concepts or rough draft to final form (letters, memos, manuscripts, tables, charts, etc.), using correct sentence structure, grammar, spelling, and punctuation. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 2 Description of Job Duty Drafts forms, composes form letters, and compiles factual reports which require exercise of judgment, originality, and computational skills. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 3 Description of Job Duty Complete the Credit-Schedule Building processes each term for the disciplines in Occupational & Professional Programs. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 4 Description of Job Duty Screens mail and selects correspondence which may be handled by other than immediate supervisor(s), exercising judgment regarding priorities. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 5 Description of Job Duty Maintains record keeping and/or filing systems (including computer files). Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 6 Description of Job Duty Makes appointments for supervisor(s), exercising judgment regarding priorities. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 7 Description of Job Duty Makes travel arrangements for supervisor(s). Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 8 Description of Job Duty Arranges for meetings and conferences and takes minutes as required. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 9 Description of Job Duty Maintains and monitors appropriate budget records. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 10 Description of Job Duty As required, trains and directs the work of other clerical and/or student employees, maintains schedule for office coverage. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 11 Description of Job Duty As required, coordinates the functions of the offices(s) to which assigned. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 12 Description of Job Duty As required, initiates the selection process and recommends student employees for hire. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 13 Description of Job Duty Directs concerns of students, staff, or community members to the appropriate administrative personnel Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 14 Description of Job Duty Prepares appropriate reports, letters, and memos. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 15 Description of Job Duty Attends committee and other meetings as required. Essential Duty? Yes Percentage Of Time Job Duty Name Job Duty Name 16 Description of Job Duty Performs related duties as assigned. Essential Duty? Yes Percentage Of Time Supplemental Questions Required fields are indicated with an asterisk (*). * Do you have an Associate degree (or higher) in a related area, including business courses? Yes No * Do you have general clerical skills, including basic math, filing, proofreading, typing, spelling, data entry, and the ability to multitask? Yes No #J-18808-Ljbffr Schoolcraft College