Accounting Specialist

Experienced Part Time Accounting SpecialistWe are looking for an Experienced Part Time Accounting Specialist for our 3 Pediatric Offices - Pediatrics at Chartley, Valley Pediatric Associates, and Carroll Pediatric Center. Office locations in the Baltimore metro area - Owings Mills, Reisterstown, and Sykeville, MD. Position would require a minimum of 20 hours per week. Our organization is a GREAT PLACE to work offering excellent benefits such as: Paid Time Off; 401k; and Paid Holidays.Position SummaryThe Accounting Specialist – Accounts Payable is responsible for managing the full-cycle accounts payable function for a pediatric practice organization. This role ensures timely, accurate processing of vendor invoices, expense management, and compliance with internal policies and healthcare regulations. The ideal candidate demonstrates strong attention to detail, confidentiality, and an understanding of healthcare-related accounting workflows.Key Responsibilities:Accounts Payable OperationsProcess high-volume vendor invoices, ensuring accurate coding, approval routing, and timely paymentMatch purchase orders, invoices, and receipts as applicableMaintain and update vendor records, including W-9s and payment termsPrepare and process weekly check runs, ACH payments, and credit card reconciliationsMonitor accounts to ensure payments are current and resolve discrepanciesFinancial Accuracy & ReconciliationReconcile vendor statements and investigate variancesAssist with monthly closing activities related to accounts payableMaintain accurate general ledger coding, including departmental and location allocationsSupport audit requests by providing documentation and detailed transaction recordsCompliance & ControlsEnsure adherence to internal controls and approval workflowsMaintain compliance with HIPAA where financial records intersect with patient-related dataTrack and manage 1099 vendors; assist in year-end 1099 preparationVendor & Internal CommunicationAct as primary point of contact for vendor inquiries and discrepanciesCollaborate with clinical and administrative teams to resolve billing or purchasing issuesProvide excellent customer service to internal stakeholdersProcess ImprovementIdentify opportunities to improve AP processes and efficiencySupport implementation or optimization of accounting systems and toolsQualifications:Education & ExperienceAssociate's or Bachelor's degree in Accounting, Finance, or related field preferred2–5 years of accounts payable or bookkeeping experience (healthcare experience preferred)Experience in multi-location or physician practice environments is a plusSkills & CompetenciesStrong knowledge of accounts payable processes and general accounting principlesProficiency in accounting software (e.g., QuickBooks, Sage, NetSuite) and Microsoft ExcelHigh attention to detail and accuracyAbility to manage multiple priorities in a fast-paced environmentStrong organizational, communication, and problem-solving skillsAbility to handle confidential information with discretionWork EnvironmentFast-paced pediatric healthcare setting with multiple stakeholdersMay involve hybrid or in-office work depending on organizational needsCollaborative team environment focused on supporting patient care through operational excellenceReports To: Practice Administrator or Physician Owner of the practice.Preferred AttributesExperience working with healthcare billing or EMR-integrated financial systemsFamiliarity with insurance-related payments and medical vendor structuresCommitment to supporting a mission-driven pediatric organizationWhy Join UsOpportunity to contribute to a mission-focused pediatric practiceCollaborative and supportive team cultureCompetitive compensation and benefits packageSkills, Knowledge and Abilities: This job description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, abilities and working conditions may change as needs evolve. This job description is not to be construed as a contract for employment.Salary Description $22 - $27 per hour