Legal Billing Specialist (E-Billing)

Vaco is recruiting for a Legal Billing Specialist (E-Billing) Direct Hire - $70-$75K Essential Duties and Responsibilities: Manage all electronic billing (e billing) activities for assigned clients, ensuring invoices are prepared, formatted, and submitted in full compliance with client billing guidelines. Utilize e billing systems such as E-Billing Hub (EBH) and client mandated third party platforms (e.g., Legal Tracker, CounselLink, Collaborati, Tymetrix) to upload, monitor, and track invoice status. Review, prepare, and revise electronic invoices based on attorney instructions, client guidelines, and system requirements before submission. Monitor invoice rejections, disputes, appeals and short pays within e-billing platforms; research causes, make necessary corrections, and resubmit promptly. Communicate directly with billing attorneys to clarify billing requirements, obtain approvals, and ensure swift turnaround on prebill edits and e billing submissions. Maintain a thorough understanding of client billing arrangements, rates, discounts, and matter level requirements to ensure accurate invoice setup and compliance. Prepare and distribute initial prebill drafts for attorney review and incorporate edits to ensure accuracy prior to electronic submission. Process time and cost adjustments related to unbilled activity, including transfers and corrections to ensure proper client/matter allocation. Track invoices throughout the billing cycle, including attorney review, submission, client validation, approval, escalating delays or urgent issues as needed. Generate billing estimates and provide billing status reports for clients with monthly or project-based budget/accrual requirements. Assist with the reversal, revision, and resubmission of invoices, when necessary, due to client or attorney request. Respond to billing related inquiries, troubleshoot e billing platform issues, and collaborate with attorneys, staff, and clients to resolve discrepancies. Support the Client Accounting Manager with billing-related projects and cross-functional accounting duties as assigned. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.