Principal Business Process Project Management Specialist

Role Description

As a Principal Business Process Project Management Specialist, you will support the Clinical Project Management Office (PMO) by managing and executing a portfolio of clinical projects, including post-market clinical studies and related initiatives. This role is focused on driving consistent execution, maintaining operational processes, and ensuring visibility across multiple active projects.

Responsibilities may include the following and other duties may be assigned:

• Project Execution & Oversight
  • Manage multiple concurrent clinical projects from initiation through completion.
  • Own project scope, schedule, and execution across assigned initiatives.
  • Develop and maintain detailed project plans, timelines, and dependencies using tools such as Smartsheet.
  • Track progress, identify risks, and ensure alignment to study milestones and deliverables.
  • Ensure consistent execution of established PMO processes and clinical project standards.
• Operational Management
  • Oversee day-to-day operational aspects of assigned projects.
  • Serve as liaison between clinical teams, functional partners, and leadership.
  • Drive alignment across stakeholders and ensure timely issue resolution.
  • Support resource coordination and workload visibility across projects.
• Reporting & Visibility
  • Maintain project dashboards, status reporting, and portfolio tracking.
  • Provide clear, consistent updates on project health (timeline, milestones, risks).
  • Deliver updates to stakeholders and leadership to support decision-making.
  • Ensure data accuracy and transparency across reporting tools.
• Risk Management & Problem Solving
  • Proactively identify project risks, issues, and dependencies.
  • Lead mitigation planning and drive resolution across cross-functional teams.
  • Escalate issues as appropriate and ensure timely follow-through.
• Process Adherence & Continuous Improvement
  • Apply established PMO methodologies, tools, and clinical workflows.
  • Identify opportunities for incremental process improvements.
  • Support adoption and consistent use of standard tools and practices.
• Cross-Functional Leadership
  • Lead and coordinate work across cross-functional teams in a matrixed environment.
  • Influence stakeholders without direct authority to drive project outcomes.
  • Provide guidance or mentorship to less experienced team members as needed.

Qualifications

• Bachelor’s degree.
• 7+ years of experience in project management, clinical research, operations, or related field.
• Experience managing multiple complex, cross-functional projects in a matrixed environment.
• Experience supporting or working within clinical research (e.g., post-market, IDE, or regulated environment).

Requirements

• Strong ownership of project delivery across scope, schedule, risks, and execution for multiple concurrent initiatives.
• Experience managing complex, cross-functional projects in a regulated or medical device environment, including familiarity with the clinical study lifecycle.
• Proficiency with project management tools (e.g., Smartsheet or similar), including detailed project planning, dependency management, and tracking.
• Demonstrated strength in risk identification, mitigation, and issue resolution, with the ability to escalate effectively.
• Experience with portfolio-level reporting, dashboards, and executive-ready status updates within a PMO or structured delivery environment.
• PMP certification (or equivalent experience) and ability to influence, communicate with stakeholders, and mentor junior team members.
• For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Benefits

• Competitive Salary and flexible Benefits Package.
• Health, Dental and vision insurance.
• Health Savings Account.
• Healthcare Flexible Spending Account.
• Life insurance.
• Long-term disability leave.
• Dependent daycare spending account.
• Tuition assistance/reimbursement.
• Incentive plans, 401(k) plan plus employer contribution and match.
• Short-term disability.
• Paid time off.
• Paid holidays.
• Employee Stock Purchase Plan.
• Employee Assistance Program.
• Non-qualified Retirement Plan Supplement (subject to IRS earning minimums).
• Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).