Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily operations for a commercial construction team in West Memphis, Arkansas. This Long-term Contract position will play an important role in keeping site administration organized, coordinating schedules and meetings, and ensuring shared spaces and team support activities run smoothly. The role works closely with on-site administrative staff and provides direct assistance to the construction team in a fast-paced, hands-on environment.

Responsibilities:

• Coordinate day-to-day administrative support for the construction team, including calendars, meeting logistics, and general office organization.

• Maintain spreadsheets, track site-related information, and assist with scheduling activities such as visitor or inspection bookings.

• Prepare and submit expense documentation using approved reporting tools, including systems such as Concur or similar platforms.

• Arrange catering, support meal setup, and help keep kitchen and common work areas clean, stocked, and ready for daily use.

• Organize seating arrangements, workspace assignments, and onboarding setup so new team members have the equipment and space they need.

• Support on-site and off-site meetings by managing invitations, room coordination, materials, and follow-up details through Outlook and Microsoft Office tools.

• Provide front-office style assistance such as responding to calls, handling administrative requests, and entering accurate data into internal records.

• Collaborate with the existing administrative team in the site trailer office to keep workflows efficient and responsive to project needs.

• Prior experience in an administrative support role within construction, manufacturing, or another operational environment is preferred.
• Strong working knowledge of Microsoft Office applications, especially Outlook, Excel, and Word.
• Experience with expense reporting systems such as Concur and confidence in handling routine administrative documentation.
• Ability to manage multiple priorities, stay organized, and maintain accuracy in a busy job site setting.
• Comfortable working in a trailer-based office environment and interacting with both office staff and field personnel.
• Clear, detail-oriented communication skills, including phone support, scheduling coordination, and day-to-day team interaction.
• Stable work history and a dependable approach to long-term assignment commitments.