Automotive Dealership Accounting Clerk

Automotive Dealership Accounting Clerk Ocean Mazda Roswell Location: Roswell, GA Department: Accounting Employment Type: Full-Time About the Opportunity Ocean Mazda Roswell is seeking an experienced, organized, and detail-oriented Automotive Dealership Accounting Clerk to join our Accounting Department. We are looking for an individual with previous automotive dealership accounting experience who understands the importance of accuracy, organization, confidentiality, and timely financial processing. The Accounting Clerk will assist with daily dealership accounting operations, including deal processing, accounts payable, accounts receivable, reconciliations, and other administrative accounting responsibilities. The ideal candidate is dependable, comfortable working with numbers, and familiar with the accounting processes and systems used in an automotive dealership. Previous automotive dealership accounting experience is required. Key Responsibilities Deal Processing & Accounting Support * Review and process new and used vehicle deal documentation for accounting purposes. * Verify that deal jackets contain the required paperwork and supporting documentation. * Assist with posting vehicle sales transactions into the dealership management system. * Review deal documentation for accuracy and completeness. * Identify missing information or discrepancies and coordinate corrections with the appropriate department. * Assist with maintaining accurate vehicle sales and accounting records. * Work closely with Sales, Finance & Insurance (F&I), and Accounting personnel to resolve documentation issues. * Assist with tracking outstanding deal-related accounting items. Accounts Payable * Review and process vendor invoices accurately and in a timely manner. * Verify invoices against supporting documentation and required approvals. * Ensure expenses are coded to the appropriate general ledger accounts. * Assist with preparing vendor payments according to established procedures. * Maintain organized accounts payable records. * Research and resolve invoice discrepancies. * Communicate with vendors and internal departments regarding outstanding invoices. * Assist with reconciling vendor statements. Accounts Receivable * Assist with posting and recording customer and vendor payments. * Maintain accurate accounts receivable records. * Research outstanding balances and payment discrepancies. * Assist with reconciling receivable accounts. * Follow up on outstanding items as directed by Accounting Management. * Maintain appropriate supporting documentation for receivable transactions. Reconciliations & General Accounting * Assist with daily accounting entries and transaction posting. * Reconcile assigned general ledger and schedules as directed. * Assist with reviewing schedules for outstanding or aging balances. * Research accounting discrepancies and assist with resolving outstanding items. * Support month-end accounting procedures and reporting deadlines. * Assist with maintaining accurate accounting records and supporting documentation. * Prepare spreadsheets, reports, and other accounting summaries as requested. * Support Accounting Management with special projects and financial reviews. Administrative & Department Support * Maintain organized accounting files, reports, and transaction records. * Scan, upload, and file financial documents. * Respond professionally to accounting-related inquiries. * Coordinate with Sales, Service, Parts, F&I, and other departments regarding accounting matters. * Maintain confidentiality of employee, customer, vendor, and financial information. * Follow established internal controls, accounting procedures, and company policies. * Assist with other accounting responsibilities as assigned by the Controller or Accounting Management. Required Qualifications * Previous automotive dealership accounting experience required. * Experience working in a franchised automotive dealership strongly preferred. * Knowledge of dealership accounting procedures and terminology. * Experience with accounts payable, accounts receivable, deal processing, or general ledger accounting. * Familiarity with dealership management systems. * CDK experience strongly preferred. * Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications. * Strong numerical accuracy and attention to detail. * Excellent organizational and time-management skills. * Ability to manage multiple tasks and meet deadlines. * Strong written and verbal communication skills. * Ability to maintain confidentiality of sensitive financial information. * Dependable attendance and punctuality. * Professional and team-oriented attitude. Preferred Qualifications * Experience processing new and used vehicle deals. * Experience with automotive dealership general ledger accounts and reconciliations. * Experience with accounts payable and vendor statement reconciliation. * Experience with dealership accounting schedules. * Experience supporting month-end closing procedures. * Previous experience working with a dealership Controller or corporate accounting team. * Associate degree in Accounting, Finance, Business Administration, or a related field is a plus. What We're Looking For The ideal candidate is: * Accurate and detail-oriented. * Familiar with automotive dealership accounting operations. * Organized and able to manage competing deadlines. * Comfortable working independently and as part of a team. * Proactive about identifying and resolving discrepancies. * Strong with follow-up and documentation. * Dependable and accountable. * Comfortable working in a fast-paced dealership environment. * Able to maintain professionalism and confidentiality. * Committed to completing assignments correctly and on time. Accounting Accuracy & Accountability At Ocean Mazda Roswell, accurate financial records are essential to the successful operation of the dealership. The Accounting Clerk is expected to maintain accurate documentation, follow established accounting procedures, and promptly communicate discrepancies or outstanding items. The successful candidate understands that accuracy, timeliness, organization, and accountability are critical responsibilities within the Accounting Department. Benefits Ocean Mazda Roswell offers eligible employees a competitive benefits package, including: * Medical, dental, and vision insurance * 401(k) * Paid time off * Employee discounts * Training and professional development opportunities * Opportunities for advancement within Ocean Automotive Group Join Our Team If you have automotive dealership accounting experience, strong attention to detail, and enjoy working in an organized, fast-paced environment, we encourage you to apply. Join the Ocean Mazda Roswell Accounting team and grow your career with Ocean Automotive Group. Ocean Automotive Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law.