Executive Assistant

Executive Assistant

LHH Recruiting Solutions is partnering with a respected public-sector organization in the Kansas City area to identify an experienced Executive Assistant who thrives in a fast-paced, professional environment and enjoys supporting executive leadership.

Location: Overland Park, Kansas (Onsite) Employment Type: Contract-To-Hire Compensation: $27.00 - $33.00 per hour (depending on experience)

A respected public-sector organization is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative, logistical, and project support to executive leadership. This role serves as a key liaison between leadership, internal departments, external stakeholders, and community partners while overseeing scheduling, communications, events, board appointments, and special projects.

The ideal candidate is detail-oriented, politically savvy, technologically proficient, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

Key Responsibilities

Executive and Administrative Support

• Provide high-level administrative support to executive leadership and senior management.
• Draft, edit, and prepare correspondence, reports, presentations, meeting materials, and other business documents.
• Manage complex calendars, appointments, meeting requests, and scheduling logistics.
• Coordinate executive travel arrangements, itineraries, registrations, and expense documentation.
• Process invoices, purchase orders, check requests, and purchasing card reconciliations.
• Maintain records, filing systems, and departmental documentation in accordance with retention policies.

Stakeholder and Public Relations

• Serve as a primary point of contact for inquiries from community members, business leaders, media representatives, government agencies, and other stakeholders.
• Respond to requests, route inquiries appropriately, and ensure timely follow-up.
• Draft professional correspondence including recognition letters, proclamations, acknowledgments, congratulatory messages, and thank-you communications.
• Coordinate public appearances, speaking engagements, and ceremonial activities for executive leadership.

Board, Committee, and Meeting Coordination

• Prepare and distribute agendas and supporting materials for leadership, committee, and board meetings.
• Coordinate meeting logistics and ensure compliance with applicable public meeting requirements.
• Maintain appointment and membership records for various boards, commissions, and advisory groups.
• Prepare appointment and reappointment documentation and coordinate communications with appointees.

Event Planning and Special Projects

• Plan and execute executive and community events, receptions, recognition programs, and stakeholder gatherings.
• Coordinate venues, catering, invitations, attendance tracking, seating arrangements, and event-day logistics.
• Support special initiatives and projects on behalf of executive leadership.
• Assist with preparation of executive presentations and major community-facing events.

Operational Support

• Order office supplies and equipment and manage departmental inventory as needed.
• Assist with budget-related administrative tasks and fixed asset tracking.
• Monitor contracts, reports, and documentation associated with departmental programs and community partnerships.
• Maintain awareness of organizational priorities, projects, and current issues to support leadership effectively.
• Provide support during emergency operations or special response activities when required.

Qualifications

Education

• High School Diploma or GED required.
• Associate's or Bachelor's degree preferred.

Experience

• 2+ years of progressively responsible administrative, executive support, office management, or related experience.
• Experience supporting senior executives, elected officials, government leadership, or C-suite leaders is highly desirable.
• Experience coordinating meetings, events, and stakeholder communications preferred.

Skills & Competencies

• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential and sensitive information with discretion.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail and ability to prioritize competing deadlines.
• Excellent problem-solving and customer service skills.
• Ability to work independently while collaborating effectively across departments.

Additional Information

• Regular business hours, Monday through Friday.
• Fully onsite position in Overland Park, Kansas.
• Comprehensive benefits package available.
• Candidates must successfully complete all pre-employment screening requirements.
• Applicants must be legally authorized to work in the United States.

This position offers an excellent opportunity for an experienced Executive Assistant who enjoys working closely with executive leadership, coordinating high-profile initiatives, and serving as a trusted organizational partner.

Equal Opportunity Employer

LHH Recruiting Solutions and our client are Equal Opportunity Employers committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status in accordance with applicable federal, state, and local laws.