Executive Assistant Operations Manager

Wein Law Firm

Firm Overview

Wein Law Firm is a boutique commercial litigation and judgment-enforcement firm in Cedarhurst, NY. We run a high-volume operation with strong systems and heavy automation, so the office can move fast without chaos.

Position Summary

We are seeking a full-time, on-site Executive Assistant and Operations Manager to serve as the attorneys operational right hand. The role combines hands-on executive support, financial administration, recruiting, office management, vendor coordination, and internal process improvement. The right candidate will take ownership of daily operations and, over time, help build the systems and structure needed to scale the firm.

Core Responsibilities

Manage scheduling, confirmations, reminders, and daily logistics
Support billing/admin workflows (invoicing support, payment follow-ups, vendor bills, basic reporting)
Handle banking and office errands (deposits, check runs, pickups/drop-offs)
Run mailing/shipping workflows (certified mail coordination, postage, tracking, supplies)
Manage office operations (vendors, repairs, ordering, inventory, facilities)
Maintain trackers, checklists, and follow-ups so nothing slips
Coordinate internal meetings (Zoom links, agendas, action items)
Handle general whatever needs to get done execution in a busy law office

Qualifications

3+ years in an executive assistant, office manager, legal operations, or similar role
Law-firm or professional-services experience strongly preferred
Highly organized, detail-oriented, discreet, proactive, and reliable
Strong judgment and ability to handle routine issues independently
Comfortable with Outlook, Word, Excel, PDFs, scanning, and office technology
Experience with billing, bookkeeping, payroll, recruiting, or process improvement is a plus

Work Environment and Benefits

Professional, relaxed, no-ego environment with high standards
Opportunity to grow into a central operations role
Free lunch Thursdays and Fridays
Additional non-PTO days off for Jewish holidays
Full-time, on-site in Cedarhurst, NY

Benefits:

Paid time off
Medical & Dental/Vision

Experience:

Law office: 1 year (Required)

Work Location: In person

Apply

Vacancy posted 4 days ago

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