Administrative Support Assistant

Administrative Support Assistant

Duties include but are not limited to:

• Providing administrative support to ensure efficient operation of the office.
• Composes and types minutes for meeting and miscellaneous correspondence on routine matters as outlined in regulations and procedures, or specifically requested by the Chief of Laboratory Service. Assures outgoing correspondence in compliance with VA and laboratory policy and utilized proper format, spelling, and grammar.
• Assisting in the establishment and maintenance of office files, and employee 6-part folder for section assigned using filing system
• Orders office supplies and equipment for the department.
• Types technical laboratory procedures and reports which contain specialized medical terminology
• Maintains suspense files as necessary on Service Reports and correspondence and takes required action to insure timely follow-up
• Serves as Computer Based Learning Administrator for PLMS and as such tracks total hours and reports deficiencies to supervisor
• Receives phone calls and uses phone in a courteous, efficient manner directing phone calls to the appropriate department of the laboratory or individual
• Receives visitors to the lab and directs them to appropriate staff members
• Serves as timekeeper while providing guidance and assistance on posting time cards to supervisor
• Coordinates travel arrangements for proper completion
• Rapidly enters text and data into manual or automated information processing equipment.

Work Schedule: 7:45am - 4:30pm Monday - Friday

Virtual: This is not a virtual position.

Position Description/PD#: PD605800

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Authorized

Permanent Change of Station (PCS): Not Authorized

US Department of Veterans Affairs