Assistant Administrator

Job Description Job Description Executive Administrative Manager Location: Conroe, TX 77304 Job Type: Full-time Schedule: Monday through Friday Pay: $25–$50 per hour, depending on experience and qualifications We are seeking an experienced, highly organized, and customer-focused Executive Administrative Manager This position combines executive administrative support, inside sales, inventory management, shipment tracking, accounting assistance, and customer service. Required Qualifications Bachelor’s degree in business, Administration, Accounting, Management, Sales, Marketing, or a related field is required. Strong and stable work history. Excellent work ethic, dependability, professionalism, and integrity. Previous experience in administrative management, inside sales, executive support, or office operations. Strong Microsoft Excel, spreadsheet management, and data-entry skills. Experience preparing quotes, processing orders, and communicating with customers. Knowledge of basic accounting, invoicing, accounts payable, and accounts receivable. Understanding of inventory management, shipment tracking, and logistics. Excellent written and verbal communication skills. Strong attention to detail, accuracy, organization, and follow-through. Ability to manage multiple responsibilities in a fast-paced environment. Professional references and employment verification may be required. Key Responsibilities Provide high-level administrative support to executives and management. Respond to customer calls, emails, inquiries, and quote requests. Follow up on sales leads, quotes, orders, and customer requests. Build and maintain relationships with new and existing customers. Prepare quotes, purchase orders, invoices, spreadsheets, and reports. Process customer orders accurately and provide status updates. Track steel inventory, materials, orders, and product movement. Monitor incoming and outgoing shipments and delivery schedules. Coordinate with customers, vendors, warehouse staff, and freight companies. Assist with billing, accounts payable, accounts receivable, and payment tracking. Research and resolve discrepancies involving inventory, pricing, shipments, and invoices. Maintain accurate and confidential customer, company, and financial records. Perform additional administrative, sales, and operational duties as needed. Preferred Qualifications Experience in the steel, metals, manufacturing, industrial, or construction-materials industry. Knowledge of steel products, measurements, pricing, and inventory. Experience using accounting, inventory, CRM, or ERP software. Knowledge of purchasing, freight, logistics, and shipping documentation. Company Description Important HVAC Construction company in the Houston Area. Company Description Important HVAC Construction company in the Houston Area. #J-18808-Ljbffr P&A RECRUITING