Safety and Compliance Coordinator

Safety & Compliance Coordinator

Location : Gallatin, TN

Employment Type: Full Time

Reports To: Safety & Compliance Manager



About 46 Logistics

At 46 Logistics, we're revolutionizing transportation. Established in 2015 by seasoned touring

professionals, we're not just a trucking company – we're your partner in success. We prioritize

not only the safe and efficient transport of your equipment but also building strong relationships

with your crew. Every truck and driver represents your brand, which is why we personalize your

tour experience to amplify the power of your touring community.

With divisions dedicated to both entertainment and freight transportation, including our

family-owned 46 Entertainment, we recognize that our drivers are our most valuable assets. Our

team is composed of individuals cultivated in authenticity, integrity, and empathy, essential

qualities for seamless integration backstage. While we value communication and reliability

above all, we never compromise on style when it comes to our equipment.

The Role

The Safety & Compliance Coordinator supports the Safety & Compliance Manager in

maintaining a safe, compliant, and efficient fleet operation. This position works closely with Fleet

Management, Driver Management, and Maintenance to ensure drivers, vehicles, equipment,

and company procedures meet applicable safety and regulatory requirements.

The ideal candidate is organized, detail-oriented, proactive, and comfortable communicating

with drivers and multiple departments. This role helps keep compliance records current,

monitors important deadlines, assists with Hours of Service (HOS) questions, maintains

equipment inventory, and supports the day-to-day safety and compliance needs of 46 Logistics.

Key Responsibilities

1. Safety & Compliance Support

Work directly with the Safety & Compliance Manager on daily responsibilities, ongoing

projects, and compliance initiatives.

Maintain accurate and organized safety files, driver records, vehicle documentation, and

compliance reports.

Assist with tracking expiring documents, certifications, licenses, medical cards,

inspections, and other required compliance items.

Help identify missing documentation, upcoming deadlines, and potential compliance

concerns.

Assist with internal safety audits, record reviews, incident documentation, and corrective

action follow-up.

Help communicate safety policies, procedures, and updates to drivers and internal

departments.

Support the development, implementation, and maintenance of company safety

procedures and SOPs.

2. Driver Compliance & Hours of Service (HOS)

Work closely with the Fleet Manager and Driver Manager to ensure drivers remain

compliant with applicable safety regulations and company policies.

Assist with driver questions regarding Hours of Service, driving limits, duty status,

breaks, rest periods, and available hours.

Help review electronic logging device (ELD) information and identify potential HOS

violations, log discrepancies, or other compliance concerns.

Monitor driver compliance documentation and communicate outstanding items to the

appropriate manager.

Assist with tracking driver training, required acknowledgments, certifications, and

safety-related follow-ups.

Escalate significant or recurring compliance concerns to the Safety & Compliance

Manager and appropriate leadership.

Help reinforce safe driving practices and consistent application of company policies.

3. Fleet & Maintenance Coordination

Work with the Fleet Manager and Maintenance Department to track vehicle and trailer

inspections, maintenance documentation, and compliance-related repairs.

Assist in monitoring inspection schedules, registration renewals, and other vehicle or

trailer compliance requirements.

Help ensure maintenance records and required supporting documentation are properly

recorded and accessible.

Communicate safety-related vehicle concerns, inspection findings, and outstanding

maintenance items to the appropriate department.

Assist with tracking equipment that is out of service or requires follow-up before returning

to operation.

Support communication between Safety, Fleet, and Maintenance to help ensure issues

are addressed promptly.

4. Inventory & Equipment Tracking

Maintain accurate inventory records for safety equipment, fleet supplies, and other

assigned company assets.

Track equipment assigned to drivers, trucks, and trailers as applicable.

Monitor inventory levels, identify shortages, and communicate replenishment needs.

Assist with tracking damaged, missing, or replacement equipment.

Conduct periodic inventory checks and reconcile records with equipment physically on

hand.

Maintain organized inventory logs and documentation to support accountability and cost

control.

5. Incident & Accident Support

Assist with collecting and organizing accident reports, incident statements, photographs,

and supporting documentation.

Help maintain incident and accident tracking records.

Coordinate with the Safety & Compliance Manager and other departments to gather

necessary information following an incident.

Track outstanding incident documentation and follow-up items.

Assist with monitoring corrective actions and ensuring assigned follow-ups are

completed.

Maintain confidentiality when handling driver records, incident reports, and other

sensitive information.

6. Communication & Administrative Support

Serve as a communication link between Safety & Compliance, Fleet, Driver

Management, and Maintenance.

Respond to routine safety and compliance questions or direct them to the appropriate

manager when additional guidance is needed.

Maintain organized digital records, spreadsheets, reports, and tracking systems.

Assist with preparing compliance summaries, status reports, and other requested

documentation.

Participate in safety meetings, training sessions, and departmental initiatives as needed.

Complete additional duties and projects as assigned by the Safety & Compliance

Manager.

Qualifications & Skills

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Ability to manage multiple responsibilities, deadlines, and follow-up items.

Comfortable working with spreadsheets, digital recordkeeping systems, and fleet

management software.

Ability to communicate professionally with drivers, managers, and other departments.

Strong problem-solving skills and the ability to recognize when an issue requires

escalation.

Ability to maintain confidentiality and handle sensitive information responsibly.

Willingness to learn and apply applicable transportation safety regulations and company

policies.

Previous experience in transportation, fleet operations, safety, compliance, or logistics is

preferred.

Experience with electronic logging devices (ELDs), Hours of Service regulations, and

fleet management platforms is a plus.

Why You’ll Love It Here

Competitive Salary

Health, Dental, Vision and Life Insurance.

Generous paid time off including paid holidays

Opportunity to participate in 401(k) programs with company match.

Company to pay for or reimburse for all travel and other related expenses for approved

company business.

Opportunities to grow and develop in a fun, dynamic environment.