Marketing Communications Specialist - Promotional Materials & Compliance

Location: Fort Worth, TX Pay Rate: $40–$46/hour Initial Contract Duration: 12 Months Schedule: Monday–Friday, 8:00 AM–5:00 PM Work Arrangement: 100% Onsite – No Remote Option Job Overview The Fountain Group is currently seeking an experienced Marketing Communications Specialist for a prominent client in the vision care and medical device industry . This position focuses on managing the planning, development, review, approval, and execution of marketing, advertising, and promotional materials. The ideal candidate will have strong marketing project management experience, particularly within a regulated industry, and a solid understanding of Marketing Approval Process (MAP), Promotional Review Committee (PRC), and Medical, Legal, Regulatory (MLR) review processes . The role requires close collaboration with brand marketing teams, creative services, regulatory/compliance stakeholders, and external partners to ensure promotional materials are approved, delivered on time, and aligned with brand objectives. Key Responsibilities Manage the planning, review, approval, and execution of marketing, advertising, and promotional materials for assigned brands. Collaborate closely with Marketing Approval Process (MAP) teams to ensure promotional materials meet regulatory requirements and organizational standards. Coordinate promotional material submissions, approvals, and revisions using Veeva PromoMats or comparable MAP/PRC/MLR review platforms . Partner with brand managers, creative services, legal, regulatory, and marketing teams to execute promotional campaigns and initiatives. Manage creative services projects, including promotional content development, design reviews, production, and final approvals. Maintain and update project status sheets , tracking deliverables, deadlines, approval stages, and outstanding action items. Coordinate print production, print runs, distribution, and trafficking of approved promotional materials . Monitor project timelines, facilitate follow-ups, and ensure marketing deliverables are completed on schedule. Support the development and execution of marketing assets that promote brand awareness and vision care product portfolios. Manage digital marketing assets, including uploading approved materials, maintaining asset libraries, and coordinating the removal or reapproval of expired content. Identify opportunities to streamline promotional review workflows, improve efficiency, and minimize revisions. Collaborate across multiple departments to ensure alignment on project priorities and marketing initiatives. Maintain knowledge of industry regulations, promotional compliance requirements, and marketing best practices. Required Qualifications Bachelor's degree required , preferably in Marketing, Business Administration, Communications, or a related field. 3–5+ years of experience planning, reviewing, and executing marketing, advertising, and promotional materials while managing project workflows. Experience collaborating with MAP (Marketing Approval Process), PRC (Promotional Review Committee), or MLR (Medical, Legal, Regulatory) teams . Experience using Veeva PromoMats or similar promotional materials review and approval software . Proven experience managing promotional materials, marketing projects, and process improvement initiatives. Knowledge of legal, regulatory, and compliance requirements governing marketing and promotional materials. Experience coordinating creative services projects and managing multiple marketing deliverables. Experience maintaining project trackers, status sheets, timelines, and approval workflows. Experience coordinating print production, promotional material distribution, and final deliverables. Strong organizational skills, attention to detail, and ability to manage competing priorities. Excellent written and verbal communication skills with experience collaborating across cross-functional teams. Ability to work effectively in a fast-paced, matrixed organization. Highly Preferred Qualifications MBA from Texas Christian University (TCU) – HUGE PLUS! Marketing experience within the eye care, vision health, ophthalmology, optometry, pharmaceutical, or medical device industries . Hands‑on experience with Veeva PromoMats and regulated promotional material review processes . Experience working directly with marketing brand managers and creative services teams. Demonstrated success improving promotional review processes, reducing revisions, and maintaining project deadlines. Experience managing digital asset libraries, marketing content repositories, and promotional material lifecycle processes. Ideal Candidate Profile The strongest candidates will bring a combination of: Marketing Project Management: Experience managing multiple promotional materials and creative projects from development through final approval. Regulatory/Promotional Review: Familiarity with MAP, PRC, or MLR workflows and compliance requirements. Veeva PromoMats: Experience tracking and managing promotional materials through electronic review and approval systems. Creative Services Coordination: Experience supporting creative teams, managing status sheets, and coordinating print production and distribution. Industry Experience: Background in vision care, eye health, medical devices, pharmaceuticals, or another highly regulated industry. Education: Bachelor's degree required. MBA from TCU is highly desirable. Work Location: Candidates must be able to work onsite in Fort Worth, TX, Monday through Friday, 8:00 AM–5:00 PM. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy . #J-18808-Ljbffr Virtual Company