Project Administrator

Essential Duties and Responsibilities Project Administration & Documentation – maintain accurate and up-to-date project documentation, action logs, RAID logs, schedules and trackers in line with PMO standards. Meeting Coordination & Governance Support – schedule and support project meetings, prepare agendas, take minutes, track actions and ensure governance artefacts are produced on time. Reporting Support – assist in the preparation, collation and quality‑checking of weekly/monthly project and portfolio reports, ensuring accuracy and consistency. Template & Process Compliance – ensure project teams use the correct templates, processes and methods as defined by the PMO Lead, flagging any gaps or inconsistencies. Data Management & Systems Updating – maintain project information within internal systems (including The Max and portfolio tools), ensuring data quality and version control. Risk, Issue & Dependency Tracking – support project leads in capturing, updating and escalating risks, issues and dependencies as required. General Project Support & Coordination – provide day‑to‑day support to Project Managers and Workstream Leads, helping to keep delivery on track and ensuring administrative tasks are handled quickly and professionally. Preferred Skills and Qualifications Essential Experience in an administrative or coordinator role, ideally within projects, PMO or change environments. Strong organisational skills with the ability to manage multiple tasks and deadlines. Excellent attention to detail and ability to maintain accurate records. Competent in Microsoft Office (Excel, Word, PowerPoint) and comfortable working with data. Ability to communicate effectively with colleagues at all levels. Proactive, structured approach to work with a focus on quality and consistency. Desirable Experience working within a PMO or structured project environment. Understanding of project terminology, governance processes and lifecycle stages. Familiarity with portfolio or project management tools. Interest in developing PMO or project management skills (APM/PMO qualifications). Individual Competencies Strong organisation and time management. Accuracy and attention to detail. Clear communication. Proactive and reliable. Team player with a customer‑service mindset. Ability to work with sensitive information appropriately. Maximus Competencies Embraces Respect. Partners Effectively. Creates Innovative Solutions. Focuses on the Customer. Demonstrates Compassion. Takes Responsibility & Acts with Integrity. EEO Statement MAXIMUS is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post. We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long‑term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, MAXIMUS will review and consider adjustments for those applicants who express a requirement for them during the recruitment process. Minimum Salary £24,785.00 | Maximum Salary £28,875.00 #J-18808-Ljbffr Maximus