Fleet Manager

Fleet Manager

Milpitas, California, United States

About the Job Fleet Manager

The Fleet Manager plays a crucial role in ensuring the efficient and cost-effective use of the company's vehicles, as well as ensuring compliance with all local, state, and federal safety regulations and maintenance schedules.

Responsibilities

• Fleet Operations Management:
• Develops, implements, and monitors plans, policies, and procedures related to the operation of the fleet division.
• Manage inventory control to reduce vehicle downtime while ensuring maximum cost containment.
• Work with cross functional departments to ensure all invoices are accounted for and paid in a timely manner.
• Assess operational needs and makes recommendations for optimal utilization of vehicle assets

• Vehicle Maintenance and Repair:
• Ensure all vehicles in the fleet are properly maintained and serviced according to manufacturer guidelines and regulatory requirements.
• Coordinate and schedule routine maintenance, inspections, and repairs with internal or external service providers.
• Work closely with management to identify and report any new damages or abuse of company vehicles.
• Timely fleet evaluations and maintenance plans to ensure reliable vehicles are available to meet operational requirements
• Cultivate long-term relationships with Fleet vendors

• Cost Control and Budgeting:
• Provide budget recommendations for fleet operations.
• Develop and manage the fleet budget, including forecasting expenses, analyzing variances, and identifying cost-saving opportunities.
• Implement strategies to optimize fuel efficiency, reduce fuel costs, and monitor fuel consumption.

• Fleet Reporting and Analysis:
• Maintain accurate and up-to-date records of all fleet-related information, including service records, vehicle registrations, licenses, and insurance.
• Managing vehicle licensure and registration and ensuring compliance of the company with government regulations that have to do with the transportation industry
• Generate regular reports on fleet performance, maintenance costs, fuel usage, and other key performance indicators.
• Monitor and analyze fleet data, such as fuel consumption, maintenance records, and driver performance, to identify areas for improvement and cost reduction.
• Present findings and recommendations to management, highlighting areas where cost savings or process improvements can be made.

• Team Management:
• Lead and support the Fleet Coordinators/Supervisors to ensure all Fleet related activities are done according to schedule.
• Assign responsibilities, set performance goals, and conduct performance evaluations.
• Foster a positive and collaborative work environment, promoting teamwork, open communication, and continuous learning

Requirements

• Bachelors Degree or equivalent experience. Startup experience is a plus
• At Least 5 years of experience working with Last Mile Delivery Fleet managing a minimum of 200 vehicles
• Experience using Excel, Google Suite and ability to handle large amounts of data, creating pivot tables, data visualization and make informed decisions
• Experience managing multiple sites for fleet operations
• Experience with contract negotiations with fleet vendors like Enterprise and Penske etc
• Excellent verbal and written communication skills, with proven ability to create partnerships and build consensus across different levels of an organization
• Ability to Travel up to 30%
• Ability to lift up to 50lbs
• Ability to stand for long hours
• Ability to work weekends if necessary, during peak season

Must Have

• At least 5 years of experience managing last-mile delivery fleets, with a minimum of 200 vehicles.
• Bachelors Degree or equivalent experience in fleet management or a related field.
• Strong proficiency in Excel, Google Suite, and handling large datasets (e.g., creating pivot tables, data visualization, and making data-driven decisions).
• Experience managing multiple sites for fleet operations.
• Hands-on experience with fleet maintenance, compliance with local, state, and federal safety regulations, and ensuring vehicles are serviced per manufacturer guidelines.
• Experience negotiating contracts with fleet vendors such as Enterprise, Penske, etc.
• Excellent verbal and written communication skills, with the ability to create partnerships and build consensus across all organizational levels.
• Ability to travel up to 30% and meet the physical demands of the role (lifting up to 50 lbs, standing for long hours).
• Availability to work weekends during peak seasons, as necessary.

Nice to Have

• Previous experience in a startup environment, demonstrating adaptability in a fast-paced and growing organization.
• Familiarity with fleet management software or related tools.
• Proven track record in optimizing fuel efficiency and identifying cost-saving opportunities.
• Experience cultivating long-term relationships with fleet vendors and service providers.
• Background in preparing and managing fleet budgets, including forecasting expenses and analyzing variances.