Administrative Assistant-Level 3 - Senior (11 - 15 Years)

Join Our Team as a Senior Administrative Assistant in Juno Beach, FL!

We are seeking a detail-oriented and organized Administrative Assistant to join our legal team in the beautiful Juno Beach, FL. This role is perfect for someone with extensive experience in administrative support and a passion for ensuring smooth operations and confidentiality.

Key Responsibilities:

• Provide advanced administrative support and manage executive calendars.
• Coordinate departmental activities, including safety programs, budget analytics, and contract administration.
• Assist with data entry, maintenance of financial records, and reconciliation of accounts using Microsoft Excel.
• Prepare and process invoices, expense reports, and purchase orders.
• Utilize AI tools to reconcile and generate reports.
• Assist in the preparation of simple legal documents using Mail Merge in Microsoft Word.
• Organize and maintain both digital and physical filing systems.
• Respond to internal inquiries regarding financial documentation.
• Compile reports and summaries for management review.
• Perform general administrative duties including scheduling and correspondence.

Requirements:

• 11 - 15 years of administrative experience managing office support and compliance processes.
• Proficiency in Microsoft products, especially Excel and Word.
• Strong capability with AI tools such as ChatGPT and Microsoft CoPilot.
• Mastery of mail merge functions in Microsoft Word.

Preferences:

• Associate's degree.
• Experience in legal or financial environments.

Take the next step in your career and apply today to become a vital part of our team in Juno Beach, FL!