Accounting Manager

Job Description

Utilicast is seeking an experienced and detail-oriented Accounting Manager to join our operations team. This is a high-visibility role responsible for the accuracy, compliance, and timeliness of payroll for 200+ employees across 30+ states, oversight of our outsourced payroll provider, management of all accounts payable functions, and preparation of monthly journal entries.

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The successful candidate will serve as the company's internal subject-matter expert and primary point of contact for payroll administration, working closely with our third-party payroll provider to ensure accurate and timely payroll processing and compliance with applicable federal, state, and local payroll tax requirements.

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In addition to payroll oversight, this position will be responsible for accounts payable, payroll-related accounting, monthly journal entries, account reconciliations, and other general accounting functions. The position is well suited for an experienced accounting professional who enjoys both operational accounting and process improvement.

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Key Responsibilities

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Payroll & Multi-State Payroll Compliance

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• Serve as the primary point of contact and oversight for our third-party payroll provider, ensuring accurate and timely processing of payroll for 200+ employees across 30+ states
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• Review payroll registers prior to processing to ensure accuracy of wages, deductions, benefits, bonuses, reimbursements, and other payroll activity.
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• Monitor and oversee the payroll provider's administration of federal, state, and local payroll tax filings, deposits, and reporting.
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• Ensure payroll tax obligations are properly calculated, filed, and remitted on a timely basis.
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• Monitor state and local payroll tax requirements and identify potential compliance issues.
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• Review and reconcile payroll tax liabilities and related general ledger accounts.
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• Oversee year-end payroll processes, including W-2s and applicable state and local reporting.
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• Oversee employee deductions and employer contributions related to 401(k), health insurance, and other benefit programs.
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• Review and reconcile 401(k) contributions and ensure timely funding and accurate reporting.
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• Investigate and resolve payroll discrepancies and employee payroll issues in coordination with HR and the payroll provider.
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• Maintain appropriate payroll documentation and controls.
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• Work with the payroll provider to resolve tax notices, filing discrepancies, amended returns, and other compliance matters.
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Accounts Payable

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• Oversee the company's accounts payable process from invoice receipt through payment.
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• Ensure invoices are properly coded, approved, and recorded in accordance with company policies and accounting principles.
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• Review vendor invoices and payment activity for accuracy and completeness.
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• Monitor vendor accounts and resolve discrepancies.
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• Manage payment schedules and ensure vendors are paid accurately and timely.
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• Maintain appropriate controls and documentation surrounding accounts payable.
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• Assist with vendor setup and maintenance and ensure appropriate authorization procedures are followed.
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• Reconcile AP subledger activity to the general ledger.
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General Accounting & Month-End Close

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• Prepare and post appropriate monthly journal entries, including payroll, benefits, accruals, prepaid expenses, and other recurring or adjusting entries.
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• Prepare account reconciliations and investigate unusual or unexplained variances.
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• Assist with the monthly, quarterly, and annual financial close processes.
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• Maintain accurate general ledger records in accordance with GAAP.
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• Review payroll-related and AP-related balance sheet accounts.
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• Prepare supporting schedules and documentation for financial reporting.
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• Support the Finance Director with financial analysis, reporting, budgeting, and other accounting projects as needed.
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• Assist with annual audit and tax-related requests by providing accurate supporting schedules and documentation.
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• Help maintain and strengthen internal accounting controls and procedures.
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Process Improvement & Accounting Operations

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• Identify opportunities to improve accounting, payroll, AP, and financial reporting processes.
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• Work with payroll, HR, and accounting systems to improve the flow of information and reduce manual processes.
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• Assist with system implementations, upgrades, integrations, and automation initiatives.
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• Ensure accounting processes are scalable as the organization grows.
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Qualifications

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Required

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• Bachelor's degree in Accounting, Finance, or a related field.
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• Minimum of 3 years of progressive accounting experience.
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• Demonstrated experience with payroll accounting and/or payroll administration.
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• Experience working with multi-state payroll and payroll tax requirements.
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• Strong working knowledge of GAAP.
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• Experience preparing journal entries and account reconciliations.
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• Experience with accounts payable processes.
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• Strong proficiency with Microsoft Excel.
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• Strong analytical and problem-solving skills.
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• Exceptional attention to detail and accuracy.
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• Ability to manage confidential payroll and employee information with discretion.
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• Ability to meet recurring deadlines in a fast-paced environment.
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• Strong written and verbal communication skills.
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Preferred

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• Experience managing or overseeing a third-party payroll provider.
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• Experience with federal, state, and local payroll tax compliance.
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• Experience with 401(k) administration and reconciliation.
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• Previous experience as an Accounting Manager, Assistant Controller, Senior Accountant, Payroll Manager, or similar role.
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Equal Opportunity

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We are an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment and to considering qualified candidates based on their skills, experience, qualifications, and ability to perform the essential functions of the position.