Marketing Coordinator

Marketing Coordinator

The Marketing Coordinator plays a central role in planning, executing, and supporting all company events, location branding, and marketing operations. This individual is highly organized, detail-oriented, and thrives in a fast-paced environment where they balance multiple priorities. They work both independently and collaboratively, anticipate problems before they occur, and ensure a consistent brand experience across all touchpoints.

Position Responsibilities

• Own end-to-end event coordination for trade shows, conferences, and internal company events — including venue research, contract negotiation, vendor management, scheduling, logistics, and setup/teardown
• Develop and maintain a master events calendar and best-practice playbook to ensure consistent, professional event execution
• Manage event budgets; track expenses, process invoices, and reconcile actuals against budget post-event
• Create and manage a trade show lead capture and post-event follow-up process to accurately track ROI from event participation
• Promote events through appropriate internal and external channels, including social media platforms such as LinkedIn and Facebook, to drive attendance
• Coordinate the design, production, and installation of signage for all company locations, ensuring brand consistency and quality
• Maintain an up-to-date inventory of all signage assets, including location, condition, and replacement schedule
• Partner with vendors to source and fulfill signage orders; manage timelines and approvals
• Support rebranding initiatives or new location openings with signage planning and execution
• Manage the company-branded merchandise store, including vendor relationship, product selection, pricing, inventory levels, and fulfillment coordination
• Ensure branded merchandise aligns with current brand standards and is replenished proactively
• Coordinate distribution of branded materials for events, employee onboarding, and promotional campaigns
• Track, code, and reconcile all marketing department expenses on a monthly basis
• Process vendor invoices and purchase orders; serve as liaison between the marketing team and finance
• Assist with budget forecasting and prepare expense reports for the Senior Marketing team
• Manage vendor co-op programs by coordinating documentation and submissions with product teams
• Maintain and update marketing collateral; evaluate relevance and coordinate reprints or redesigns with vendors or the internal team as needed
• Coordinate and track all exhibition materials, promotional items, and printed assets, ensuring accurate inventory and proper storage
• Support the Senior Marketing team in launching and promoting new products and solutions
• Prepare PowerPoint presentations and supporting documents for meetings and sales initiatives
• Maintain the annual marketing/sales calendar and communicate key dates to relevant stakeholders
• Perform administrative duties as needed to support marketing operations
• Stay current with industry trends by participating in training opportunities and reading trade publications
• Undertake other duties as assigned by the Senior Marketing team

Organizational Collaboration

• Strategic Sourcing
• Internal Marketing Team Members
• Inside / Outside Sales Team
• Finance Department
• Marketing Outsourced Vendors & Signage Suppliers
• Facilities / Operations Teams (for location signage coordination)

Position Requirements

• 5 years of experience in marketing, event coordination, or a related field
• Experience managing vendor relationships, budgets, and multi-stakeholder projects
• B2B marketing experience a plus

Skills & Competencies

• Strong organizational skills with a track record of managing multiple projects simultaneously and meeting deadlines
• Excellent verbal and written communication skills; able to work effectively with both business and creative teams
• Experience with event management, trade show logistics, and post-event reporting
• Familiarity with print production and signage processes preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with project or event management tools (e.g., Asana, Monday.com, or similar) a plus
• Ability to manage budgets, track expenses, and produce clear financial summaries
• Self-motivated and capable of independent follow-through with minimal supervision
• Maintains professional attendance, punctuality, and personal appearance
• Results-oriented with strong attention to detail