Program Specialist I

Program Specialist I

Provide administrative human resources and payroll support for a medium to large workload in a complex department within the School of Engineering and Computer Science.Coordinates the logistics for department foreign visitors and employees coming to campus.Organize documentation for visas and other related documents.Monitors changes in laws and regulations regarding immigration policies.Guides departments on international employee requirements and contractual obligations. Organize the payment of required visa fees and submit it with the relevant documentation to HR for the necessary approvals from the Department of Homeland Security.Initiates electronic forms for hiring, job attribute changes, leaves of absence, end of assignments, and supplemental pay for all Faculty, Staff, Research Assistants, Teaching Assistants, Visiting Scholars, Student Workers, Temporary staff, and Research Associates.Serve as backup assisting students in acquiringOPT/CPTauthorization from the International Students and Scholars Office.Help to recruit and enroll students in the department's "Research Experience" programs. Monitors international students' eligibility for work authorization under specific visa categories.Fosters relationships with faculty and staff to ensure compliance with university regulations and policies. Assists in coordinating student orientations, seminars, workshops, conferences, and other events.Updates department personnel spreadsheet daily to manage time and labor and communicates with employees to ensure accurate record-keeping.Verifies and processes employee time records and troubleshoots payroll issues to ensure prompt and accurate payroll distribution for the department each pay period.Prepares and reviews electronic campus access forms in accordance with procedures and policies.Ensure the accuracy of data entered to maintain security compliance and assist students and employees in navigating the process.Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.Ensures that funding is in place for the respective offers. Oversees and tracks the onboarding progress and provides support for all department hiring.Other duties as assigned.

Minimum Education and Experience - Bachelor's degree in Business or a related field, with a minimum of four years of experience in program/project development or an equivalent combination of education and experience.

Essential Duties and Responsibilities - Responsibilities include oversight of processing payroll, and reviewing payroll reports for accuracy and timeliness. Duties include assisting faculty, researchers, staff, and students regarding the campus payroll process.

Remote Notice:After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within theDFWArea and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can OfferUT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:Competitive SalaryTuition BenefitsInternal TrainingBCBSPPOMedical insurance 100% paid for full-time employeesPPOandDHMODental Insurance Plan PPOplans include ortho benefitsVision InsuranceLong and short-term disabilityTRSRetirement Plan defined benefit plan offering lifetime annuity upon retirementVoluntary Retirement Plan Options additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation PlansDental/Vision/AD&DPaid time offPaid HolidaysPaid Winter BreakFertility BenefitsRemote Work Options approved by departmentAll UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.