Project Administrator

Project CoordinatorRequired Skills & Experience:1-5 YOE experience in project coordination, project administration, or operations supportStrong organizational skills with the ability to manage multiple projects simultaneouslyExperience maintaining project documentation and document control systemsAbility to track milestones, deadlines, risks, and action itemsProficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams)High attention to detailTrust but verify mindsetProactive problem-solving mindset and ability to work independentlyNice to Have Skills & Experience:Teamwork PM toolExperience in rushed projects – we move at a quick pace – sometimes equipment material takes 40+ weeks but then material to delivery is 10 Weeks or less - Low Voltage usually faster (22-24 weeks)Experience with SMB project managementExperience supporting electrical, controls, industrial, manufacturing, or construction-related projectsKnowledge of project lifecycle management processesOperations or field support experienceJob Description:The Project Coordinator serves as the operational partner to the Project Manager, supporting the successful execution of electrical, controls, and automation projects from project kickoff through final closeout. This role provides critical coordination across engineering, procurement, manufacturing, quality, field services, and customers to ensure projects remain organized, on schedule, and aligned with customer expectations.As the administrative and communication backbone of the project team, the Project Coordinator is responsible for maintaining project documentation, coordinating schedules, tracking deliverables and action items, monitoring project milestones, facilitating communication among stakeholders, and ensuring project information is accurate and current. By providing real-time visibility into project status, identifying potential issues early, and driving accountability for commitments, the Project Coordinator enables the Project Manager to focus on strategic decision-making, customer relationships, risk management, and overall project performance.Success in this role is measured by exceptional organizational skills, proactive communication, attention to detail, disciplined follow-through, and the ability to keep multiple projects moving forward while ensuring nothing falls through the cracks.Key Responsibilities:Project Planning & Execution:Maintain complete, accurate, and up-to-date project documentation throughout the project lifecycle.Track all project action items, assign ownership, monitor due dates, and drive timely completion to ensure project commitments are met.Monitor project schedules, milestones, and deliverables, proactively identifying potential delays or risks and escalating concerns to the Project Manager before they impact project performance.Own the project document control process, including submittals, Requests for Information (RFIs), transmittals, drawing revisions, specifications, and customer documentation, ensuring all records are accurate, organized, and current.Support the Project Manager in the daily execution of assigned projects by coordinating activities, following up on outstanding tasks, facilitating communication between internal teams and customers, and ensuring project information is readily available for informed decision-making.Quality Assurance & Reporting:Ensure project deliverables meet established quality standards and are aligned with business objectives.Assist in preparing and presenting accurate project status reports to customers and executive leadership.Safety & Compliance:Utilize and support the Safety System.Abide by health and safety regulations and ensure that all activities comply with industry & company safety standards.Any other duties needed to help drive to our Vision, fulfill our Mission, and abide by our Organization's Values.