Administrative Clerk POST NUMBER: 303441

Our client is seeking a reliable and detail-oriented Accounting Clerk to support their Accounting and Administrative teams. This role is ideal for someone who enjoys staying organized, managing paperwork, handling office support duties, and ensuring documents are processed accurately. The position offers a mix of administrative support, mail processing, vendor maintenance, and general office responsibilities.

Responsibilities

Administrative & Office Support

• Open, sort, and distribute incoming mail on a daily basis.
• Prepare and distribute outgoing mail and packages.
• Create and process FedEx shipping labels.
• File, scan, upload, and maintain documents both electronically and physically.
• Assist with general office and clerical support as needed.

Accounts Payable Support

• Monitor the Accounts Payable email inbox.
• Upload invoices and supporting documentation for processing.
• Route invoices to the appropriate Accounts Payable team members.
• Assist with document tracking and recordkeeping.

Payment Processing

• Prepare checks for outgoing mail.
• Match utility payment stubs and supporting paperwork with corresponding checks.
• Ensure payment documentation is organized and complete prior to mailing.

Vendor Maintenance

• Assist with vendor setup and account updates.
• Process vendor additions and changes within company systems.
• Verify vendor insurance compliance documentation.
• Review and validate ACH and banking information.
• Maintain accurate vendor records and supporting documentation.

Qualifications

• 1 year of administrative, clerical, office support, mailroom, or data entry experience preferred.
• Strong attention to detail and organizational skills.
• Comfortable handling a high volume of documents and paperwork.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines in a fast-paced office environment.