Administrative Assistant Specialist

Minimum 5years of professional experience providing confidential, executive level administrative support. Proficient in the Microsoft Office suite - Outlook, Word, Excel, PowerPoint (calendar management, advanced formatting, data analysis, and presentation design). Demonstrated ability to manage senior leader communications, calendars, and complex scheduling (including meeting coordination across time zones). Proven experience travel planning and preparing expense reports in compliance with applicable policies. Basic Qualifications Minimum 5years of professional experience providing confidential, executive level administrative support. Proficient in the Microsoft Office suite - Outlook, Word, Excel, PowerPoint (calendar management, advanced formatting, data analysis, and presentation design). Demonstrated ability to manage senior leader communications, calendars, and complex scheduling (including meeting coordination across time zones). Proven experience travel planning and preparing expense reports in compliance with applicable policies. Job Description Performs a variety of administrative duties for Vice President, Security and Emergency Services. Duties include but not limited to: Manage VP/Director Outlook calendars; incorporate rapid change notifications. Anticipate daily to long term schedule needs; confirm and adjust daily. Arrange meeting rooms, audio-visual, catering, and agendas for staff events. Draft and edit office documents and presentation materials swiftly to support VP direction. Coordinate large scale team events yearly, track participation. Book domestic/international travel; process expense reports per policy. Oversee office management such as service requests/supplies/office moves/facility requests. Interface with all internal/external customers; route inquiries appropriately. Desired Skills Interact and communicate in a manner that builds trust and confidence with internal and external stakeholders at all organizational levels. Provide support to team as requested, answer policy related queries, and act as a subject matter expert on office operations. Adapt quickly to shifting priorities in a fast paced environment while preserving accuracy and continuity. Build strong relationships, mediate conflicts, and foster collaboration across multiple sites. Independently prioritize tasks, manage competing deadlines, and maintain meticulous records. Working understanding of Allowable vs Unallowable expenses and how it impacts the team. Other Important Information By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings. Ability to work remote Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility. #J-18808-Ljbffr