Bid Coordinator

Job Description

Job Description

Join Our Community of Food People!

JOIN OUR TEAM!  

Ready to build a career with a company that’s leading the foodservice industry? 

At US FOODS , we are seeking a Bid Coordinator  who is eager to realize their potential, grow professionally, and become valued a member of our family.  

Pay Range: $22.00 - $24.00 per hour  

As one of the largest food distributors,  US FOODS boasts a culture built on promotion from within, comprehensive training programs, and an unwavering commitment to continuous improvement.  

What We Offer:   

• Benefits Day 1!
• A company culture where YOU MATTER, and hard work is duly recognized.
• Competitive compensation and benefits packages are designed to respect and reward our employees' dedication and effort.  
• Service recognition and employee rewards.  
• Excellent leadership opportunities.  

Shift Schedule:   

Monday - Friday

8:00AM - 5:00PM

Main Ingredients of the Role:

• Opens, date stamps, sorts, and distributes bid requests.
• Organizes bids by due date.
• Notifies appropriate parties of bid awards.
• Establish and maintain permanent bid files.
• Maintain and update bid log.
• Run usage reports for bill back negotiations. 
• Answers telephone and provides information/assistance or routes caller to appropriate staff member.
• Takes phone or fax messages and delivers to appropriate individual or file.
• Makes follow-up phone calls to brokers/suppliers as requested.
• Composes and types routine correspondence, RFP response Documents,  and memoranda. 
• Compiles and types statistical reports including tables and text using spreadsheet (Excel)  software.
• Assists Bid/Contract Dept. with monitoring office supplies.
• Makes copies, collates, and staples materials as requested.
• Establishes and maintains permanent files; files and retrieves files as requested.
• Prepare and process bid requests and bid awards.
• Run weekly, monthly, and quarterly reporting and send to appropriate individuals.
• Maintains nutritional book updated as we get new data.
• Work with vendors/brokers to get new items added to existing bill backs or allowances.
• Provide information when needed to end-users. 
• Offers clerical support to the School Commodity Specialist as needed.
• Performs other related duties as required by Bid/Contract Management staff.
• Assist with maintaining and tracking USDA Commodity Inventory and customer/state reporting.

Knowledge, Skills, Abilities and Equipment:

• Knowledge of office procedures and methods including telephone communications, office systems, and record keeping.
• Knowledge of business communication, including style and format of letters, spreadsheets, etc.
• Skill to use a personal computer and various software packages. 
• Proficient computer skills using Microsoft office software.  Advanced knowledge of Excel is helpful. 
• Ability to establish priorities, work independently, and proceed with objectives with limited supervision.
• Ability to handle and resolve recurring problems.
• Experience in the operation of a PC.
• Ability to accurately operate a 10-key calculator.
• Professional appearance: grooming and dress consistent with desired corporate image.
• Prompt and regular attendance at work.

SUPERVISION: None

• Internal: Sales Associates, department staff, Support Office staff
• External: Customers

What You Bring to the Table: Education/Training: High School diploma or GED required.

• Contract and customer agreement, pricing experience preferred.
• Strong Excel experience.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Detail orientation.
• Ability to exercise sound judgment and discretion.

Knowledge/Skills/Abilities:

• Must possess good analytical and problem solving skills and strong organizational skills; must be detail oriented with ability to maintain accurate records with ability to meet deadlines.
• Must be able to use computer applications including Microsoft Word, Excel and Outlook is required.
• Good financial analysis skills required.
• Must possess strong interpersonal and communication skills for working cooperatively with individuals at all levels both within USF as well as with our customers.

Physical Requirements: 

• Repeated hand and wrist movement in data entry.
• Must be able to sit and/or stand during 8 hour shift.
• Must have ability to withstand long periods of time working at personal computer.
• Lifting up to 10 lbs while handling office supply orders.

At US Foods ® , we are committed to Total Rewards that respect and reward our associates for their dedication and hard work.

Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: 

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law. The expected base rate for this role is between $22.00 - $24.00 per hour.