Administrative Assistant

CLIENT HIGHLIGHT WCL Group is a staffing and workforce solutions firm dedicated to connecting top talent with leading organizations. Known for a hands‑on, people‑first approach, WCL Group supports both clients and candidates from initial screening through long‑term placement. With a reputation built on reliability, integrity, and genuine investment in the people they serve, WCL Group is growing rapidly and now hiring directly for key internal roles to support that expansion. LOCATION Boise, Idaho or Lafayette, Louisiana COMPENSATION $20 per hour + medical, dental, vision, 401K+4% match, life insurance SCHEDULE Working Model: On‑site during training; transition to hybrid upon demonstrated proficiency Working Hours: Monday – Friday, standard business hours POSITION OVERVIEW – Administrative Assistant RESPONSIBILITIES Manage ISNetworld (ISN) compliance handling for assigned clients Support ongoing compliance activities for established clients Coordinate training and compliance requirements including fit testing and certification tracking Maintain and update compliance documentation and records for all active client accounts Perform accurate data entry including uploading documents and manually entering information into applicable systems Retrieve new hire documents from Avionte and PandaDocs; upload and maintain records in Employee Navigator and Fidelity Enter and retrieve invoices as needed to support the accounting and operations teams Print and organize documents in support of payroll preparation Assist with payroll processing including timesheet collection, review, and preparation Update invoice spreadsheets and employee timesheets on a regular basis Maintain and update Employee Status records in Google Sheets Add and maintain tasks and items in the company planner and QuickBooks Perform accurate data entry and maintain electronic records across multiple platforms Answer and direct emails and internal communications professionally Assist with document preparation, filing, and general office support Support various administrative projects and daily operations across departments Create and maintain reports, sharing resulting data with appropriate stakeholders Assist with employee file maintenance and HR documentation Support organization of safety files, training records, and required compliance reporting Draft and help maintain company policies and internal procedures PERFORMANCE MEASUREMENT ISNetworld compliance and client documentation is kept current and accurate for all assigned accounts New hire documents are retrieved, entered, and filed across all systems accurately and without delay Invoices are entered and retrievable; payroll prep materials are organized and submitted on time Timesheets, spreadsheets, and Employee Status records in Google Sheets are updated on schedule QuickBooks entries and planner tasks are maintained with accuracy and consistency Administrative records and filings are organized and consistently up to date across all departments Communications are handled professionally and responsively across HR, Operations, Payroll, and Accounting REQUIRED QUALIFICATIONS/SKILLS High school diploma required; some college preferred Previous administrative or office experience preferred Proficiency in Microsoft Office (Word, Excel, Outlook) Experience with Google Workspace (Docs, Sheets, Drive, Gmail) Working knowledge of ISNetworld preferred Basic knowledge of QuickBooks Desktop preferred Familiarity with Avionte, PandaDocs, Employee Navigator, or Fidelity a plus Familiarity with payroll processing or bookkeeping is a plus Strong computer and data entry skills; tech‑savvy with ability to learn new software quickly Detail‑oriented and process‑driven with strong organizational and time management skills Excellent written and verbal communication skills Ability to maintain confidentiality and professionalism Self‑motivated with the ability to work independently and remotely Comfortable collaborating with team members across multiple locations Brings fresh perspective, new ideas, and a proactive approach to improving processes Positive attitude, strong work ethic, and genuine willingness to learn and grow with the company #J-18808-Ljbffr