Executive Analyst & Assistant to Associate Vice Chancellor of Facilities Services

Executive Analyst & Assistant to Associate Vice Chancellor of Facilities Services

Under the general direction of the Assistant Director of Administrative Services, the Executive Assistant serves as an influential and highly productive administrator for Facilities Services (FS). The Executive Assistant will independently research issues, develop reports, implement programs and present recommendations to management both orally and in writing. Has full responsibility for executive level administrative coordination and support to the leadership of Facilities Services including the Associate Vice Chancellor; possess political acumen in order to appropriately respond to individuals, departments or external entities handling highly confidential and sensitive information with discretion and tact. Utilizes various systems to prepare analytic reports, summaries and key performance indicators for FS/ASSET leadership. This position supports FS leadership through the Administrative Services unit, which is part of the Administrative Services & Strategic Executive Team (ASSET) and manages all administrative and operational support functions for Facilities Services; manages the work order system infrastructure; transacts recharge billing of approximately $18M in revenue for work orders and premium service billing, over $16M in annual utility bills, and processes $11 M in annual procurement transactions through 9,000 purchase orders and 360 pro-card transactions annually; analyzes, audits and reconciles transactions in accordance with FS Guide to Services and service agreements.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.