Events Program Coordinator for Office of Marketing & Communication

Job Posting Title: Events Program Coordinator for Office of Marketing & Communication Hiring Department: Education - Office of the Dean Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt from FLSA Earliest Start Date: Immediately Position Duration: Expected to Continue Location: UT MAIN CAMPUS Job Details The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full‑time benefits‑eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through LinkedIn Learning, professional conference opportunities, an expansive employee discount program, including athletic tickets. Free access to UT Austin’s libraries and museums with a staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with a staff ID card. For more details, please see: Purpose The Events Coordinator supports the Senior Events Manager in planning and executing college‑wide events for the College of Education. This position assists with logistics, stakeholder communication, vendor coordination, event materials, administrative documentation and day‑of‑event operations. It requires strong organizational skills, attention to detail, flexibility and the ability to manage multiple priorities in a fast‑paced environment. Responsibilities Assist with planning and coordinating internal and external events for faculty, staff, students, alumni, donors and community audiences. Support the full lifecycle of events from inquiry and planning through execution and wrap‑up. Help coordinate event logistics including venue reservations, parking, catering rentals, audiovisual needs, decor, set‑up, breakdown and guest experience elements. Assist with client/stakeholder communications, planning meetings, event timelines, walkthroughs and site visits. Help organize administrative event documentation, internal forms, contracts, approvals and other university‑required paperwork. Provide on‑site event support and assist in overseeing day‑of logistics. Support event set‑up, rehearsals, load‑in/load‑out, coordination and event flow. Assist in determining staffing needs and communicating schedules, assignments and expectations to support teams and vendors. Help troubleshoot event issues and real time and contribute to smooth event execution. Assist with event communications and promotional coordination in partnership with the Marketing and Communications team. Help prepare and organize event collateral and materials, including invitations, registration pages, signage, programs, nametags, email communications and run‑of‑show documents. Ensure event details, messaging and service needs are organized and communicated clearly to relevant stakeholders. Assist with tracking event expenses, gathering quotes, organizing purchase documentation and monitoring budgets. Maintain client and event records and support post‑event reporting and documentation. -Help identify improvements for future events based on event outcomes and feedback. Required Qualifications Bachelor's degree and at least one year of experience supporting large and multifaceted events in a fast‑paced environment Deadline‑driven and detail oriented. Strong communication and customer service skills. Preferred Qualifications Experience coordinating social, corporate, academic or special events. Experience with budget tracking, communications coordination or higher education events preferred. Ability to prioritize time‑sensitive tasks. Can‑do attitude and high energy. Salary $55,000.00 Working Conditions Typical office environment, Repetitive use of a keyboard at a workstation Pushing, pulling and moving up to 50 pounds Use of manual dexterity Work Shift Standard 8am - 5pm Work outside of normal business hours to include evenings and weekends is required on a periodic basis for University and college‑wide events. This job is on campus with some flexible work opportunity available. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr Phase2 Technology