Senior Legal Assistant

Legal Assistant (Contractor)Legal Operations & Services – Litigation is seeking a Senior Legal Assistant contractor for the litigation team. This role provides high-level administrative and litigation support to attorneys in Houston and California. This position reports to the Supervisor, Legal Assistants, Legal Operations & Services, Litigation.The successful candidate will be self-motivated, collaborative, and able to manage competing priorities with sound judgment and professionalism. The ideal candidate must handle confidential information with discretion, build positive and professional relationships with team members, clients, and staff, and consistently demonstrate initiative, accuracy, and strong attention to detail. Strong communication, problem-solving, and organizational skills are essential for success in this fast-paced role.Responsibilities:Prepare recurring reports and presentations using Power BI, PowerPoint, Excel, and Word to summarize and display data clearly.Coordinate and arrange international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries and travel updates.Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).Perform high-volume data entry and matter updates, including opening and closing matters, in TeamConnect.Draft, format and revise legal documents under strict deadlines.Use Microsoft Word track-change function to edit and revise documents.Assist the lawyers in preparing correspondence, presentations, and routine reports.Coordinate logistics, agendas and presentation materials for meetings, conferences and special functions.Process e-billing, invoices, payments, and vendor setup within TeamConnect and related systems.Work in iManage to upload, review and research documents.Follow through to ensure deadlines are met and proactively follow up with individuals as needed.Research inquiries and relieve leaders of administrative tasks.Serve as a resource for commonly used systems and tools, including coordinating basic software or hardware support needs.Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.Assist and provide backup coverage to other legal assistants.Required Qualifications:Minimum of five years of legal administrative experience.Proficiency in the Microsoft Office suite of tools (i.e., Word, Outlook, Forms, PowerPoint, Teams and Excel) and the ability to quickly learn new tools.Experience using Microsoft Copilot or similar AI tools, including effective prompting, preferred.Strong organizational skills and attention to detail.Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements.Demonstrated strong interpersonal skills and the ability to collaborate at all levels.Ability to maintain the utmost confidentiality, adapt to changing priorities and deadlines, and remain calm under pressure.Ability to effectively communicate (oral and written) at all levels of the organization.Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.Ability to solve problems, exercise good judgment, and make sound decisions in a timely manner.Demonstrate a growth mindset.Ability to contribute ideas and perspectives professionally and constructively.Ability to give, receive, and act on feedback in a professional and constructive manner.Experience supporting litigation attorneys or legal operations teams strongly preferred.Preferred Qualifications:Associate degreeProficiency with TeamConnect, iManage, Power BI, Concur, or similar legal operations and reporting tools.Experience:0-2 years of experienceEEO EmployerApex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.