Administrative Clerk I/II

Administrative Clerk Positions

Administrative Clerk I - $46,595.89 - $59,646.65 / Annually

Administrative Clerk II - $51,235.87 - $65,586.33 / Annually

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. This recruitment may close at any time; all interested candidates are encouraged to apply immediately.

There are currently three (3) vacancies. One (1) full-time position assigned to the Community Development Department, One (1) part-time position assigned to the Fire Administration office and One (1) part-time position assigned to the Public Works Department.

***The eligibility list established from this recruitment may be utilized to fill future full-time or part-time Administrative Clerk I/II vacancies.***

Distinguishing Characteristics

Administrative Clerk I

This is the entry-level classification in the Administrative Clerk series. The classification is distinguished from the Administrative Clerk II level in that assignments are routine and repetitive duties which are performed according to established procedures and changes in procedures or exceptions to rules are explained in detail as they arise. This classification may be used as a training class for flexibly staffed positions. In this use, the incumbent of the classification would lack a complete knowledge of department procedures and precedents and not yet be able to perform the full range of duties assigned to the Administrative Clerk II level without immediate supervision.

Administrative Clerk II

This is the journey-level classification in the Administrative Clerk series. Positions in this classification are flexibly staffed and are normally filled by advancement from the Administrative Clerk I level, or, when filled from the outside, require prior clerical experience. Appointment to the Administrative Clerk II level requires that the employee be performing the full range of duties for the classification and meet the qualification standards for the classification. An Administrative Clerk II is expected to perform assigned duties with only occasional instruction or assistance, and work is normally reviewed only on completion. Adequate performance at this level requires the knowledge of general City procedures on purchasing, personnel and payroll, as well as knowledge of department policies and procedures.

Supervision Received and Exercised

Administrative Clerk I

Immediate supervision is provided by management, professional, technical, or higher level clerical positions. Functional or technical supervision may also be received from department staff.

Administrative Clerk II

General supervision is provided by management, professional, technical, or higher level clerical positions.

Functional or technical supervision may also be received from department staff.

Technical supervision may be provided to other clerical classes.

Examples of Duties

Essential job functions include, but are not limited to, the following:

• Type and proofread a variety of documents including reports, memos, and statistical charts from oral dictation, rough draft, forms, copy, notes or transcribing machine recordings.
• Perform a wide variety of routine clerical work including filing, billing, checking, and recording information on records.
• Maintain a variety of statistical records; check and tabulate statistical data; prepare simple statistical reports.
• Maintain inventory records; process purchase requisitions; maintain purchase records; resolve errors in orders received and invoices.
• Order office supplies; submit expense claims.
• Act as City and/or department receptionist; answer the telephone and wait on the general public, giving information on department policies and procedures as required.
• Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
• Receive, sort and distribute incoming and outgoing correspondence.
• Schedule appointments and various meetings. Issue, receive, type and process various applications, permits and other forms.

Typical Qualifications

Administrative Clerk I

Experience and Education

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential functions of the position.

A typical combination is:

• Experience: No directly related experience required.
• Education: Equivalent to completion of the twelfth grade including or supplemented by specialized clerical courses.

Administrative Clerk II

In addition to those of the Administrative Clerk I

Experience and Education

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential functions of the position. A typical combination would be one year in a position comparable to an Administrative Clerk I in the City of Brea.

Supplemental Information

To be considered if you are interested in this outstanding opportunity, please visit to submit a City of Brea electronic employment application. Electronic applications will be accepted until a sufficient number of qualified applications have been received. Applicants are encouraged to apply early. Resumes cannot be accepted in lieu of a City of Brea employment application. The City of Brea cannot accept responsibility for notifying candidates of incomplete applications. It is the candidate's responsibility to make sure the application is properly submitted.

The selection process shall consist of two phases:

• Phase One - Application Review: The first phase of the selection process shall be a detailed review and appraisal of each candidate's application.
• Phase Two - Written Examination: Those candidates determined to be most qualified on the basis of education and experience, as submitted, may be invited to participate in the second phase, the written examination. Candidates achieving a passing score of 70 on the written examination will be placed on the Employment Eligibility List for Administrative Clerk I/II. Eligibility Lists are generally valid for up to one year. Appointment(s) to the position will be made from the Eligibility List.

The examination can be waived for anyone who has received a passing score on a City of Brea Entry-Level Clerical Examination within the last 12 months. Prospective candidates must successfully complete a thorough background review. Upon a contingent offer of employment, prospective candidates must successfully complete a medical examination and provide proof of legal work status. All new employees will be fingerprinted as a part of the employment process and a criminal history check will be conducted with the Department of Justice and Federal Bureau of Investigation. In accordance with Government Code Section 3100, in the event of a disaster, City employees are considered disaster service workers and may be asked to respond accordingly.

The City of Brea recruits, hires and promotes without regard to race, color, religion, physical disability or condition, genetic information, sex, sexual or orientation, age, or national origin, except in those specific instances whereby a bona fide occupational qualification demands otherwise. The City of Brea hires only United States citizens or lawfully authorized aliens.