Procurement Specialist / Purchasing Coordinator

We are a fast-paced custom design and fabrication studio where no two projects are identical. We tackle a wide range of projects and rely on a tightly coordinated team to bring them to life. We are looking for a sharp, detail-oriented professional to keep our shop floor fully supplied and our projects on track. Role Description We are seeking an experienced Procurement Specialist to own our end-to-end purchasing and vendor management processes. As a key member of our operations team, you will work closely with Project Managers, Engineering, and Shop Production to source raw materials, specialized hardware, finishes, and sub-contracted services accurately, on time, and within budget. If you enjoy diving into technical drawings, building vendor relationships, negotiating best pricing, and keeping a fast-paced shop floor fully supplied, we want you on our team. Key Responsibilities Material & Subcontractor Procurement: Review project Bill of Materials (BOMs) and CAD drawings to identify raw material, hardware, and buyout requirements. Source and procure materials (sheet metal, structural steel, wood/plastics, hardware, electrical/pneumatic components, custom tooling), evaluate competitive vendor bids, and issue accurate Purchase Orders (POs). Schedule & Lead-Time Management: Track open purchase orders continuously to ensure materials arrive before scheduled shop production dates. Proactively communicate supply chain delays to PMs and Shop Foremen, coordinate logistics, and arrange quick-turn deliveries. Vendor Relations & Cost Optimization: Build and manage strong relationships with key material suppliers, service providers, and local distributors. Negotiate pricing, payment terms, volume discounts, and freight allowances while continuously evaluating vendor performance. Job Costing & Inventory Control: Verify incoming vendor invoices against POs and receiving slips to ensure pricing accuracy. Track estimated vs. actual material costs to protect job profit margins, manage inventory levels for high-volume shop consumables, and organize leftover project stock for future use. Qualifications Experience: 3–5+ years in purchasing, procurement, or project coordination within a custom fabrication, machine shop, architectural millwork, or industrial manufacturing environment. Blueprint & Drawing Literacy: Strong ability to read and interpret engineering drawings, CAD files, and technical specifications/BOMs. Material Knowledge: Familiarity with metal grades, hardware, wood/composites, finishing processes, and industrial shop supplies. Software Proficiency: Hands-on experience with manufacturing ERP/MRP software (e.g., JobBOSS, Genius ERP, E2, ProShop, or similar) and advanced Excel skills. Negotiation & Math Skills: Proven ability to negotiate pricing/terms and comfortable calculating material yield, weight, dimensions, and unit conversions. Communication: Excellent verbal and written communication skills to negotiate with vendors and collaborate across internal departments (Shop Floor to Management). Key Performance Metrics On-Time Delivery: Material availability aligned with shop schedule (zero production downtime due to missing materials). Cost Savings: Target 3–5% annual reduction in material/freight costs through negotiation and alternative sourcing. Margin Protection: Low variance between estimated BOM costs and actual PO totals. Data Accuracy: 100% accuracy on PO specs, quantities, and job-cost allocation. Target Salary Range: $75,000 - $85,000 per year (DOE). Pay is based on several factors including direct industry experience and proficiency with ERP software. Benefits Paid Time Off paid company holidays 401(k) plan with company match company sponsored health insurance plan #J-18808-Ljbffr tecture