Project Coordinator

Job Description

Job Description

We are looking for a Project Coordinator to support the successful execution of projects from initial intake through final completion in Minneapolis, Minnesota. This role works closely with the Project Manager to keep assignments organized, maintain accurate project information, and ensure timely communication across teams and clients. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and committed to delivering accurate, high-quality work in a fast-paced environment. Responsibilities: • Partner with the Project Manager to coordinate project activities from kickoff through completion, helping keep timelines, deliverables, and documentation on track. • Gather project details, assist with estimate requests, and share pricing or scope information with the Project Manager for review and follow-up. • Monitor project progress against approved estimates and flag discrepancies so adjustments can be addressed promptly. • Create and maintain job tickets for print-related work when needed, ensuring production requirements are documented correctly. • Communicate project updates, change requests, and emerging issues to the Project Manager while keeping records and system information current. • Maintain complete and accurate project files, including status updates, specifications, approvals, and related correspondence. • Review proofs for color, content accuracy, registration, and part number correctness before submitting them for internal or client approval. • Coordinate press checks with customers and internal stakeholders when required to support quality standards and project expectations. • Contribute to a collaborative, safety-conscious work environment by following workplace policies and supporting team-wide operational standards.• 1-2 years of experience in customer service, project support, or a related coordination role. • Associate degree in business, a technical field, or equivalent practical experience preferred. • Strong organizational skills with the ability to manage several tasks at once and adapt to changing project needs. • Clear written and verbal communication skills, including the ability to work effectively with clients, production teams, and project leadership. • High attention to detail with solid problem-solving abilities and a consistent focus on accuracy. • Proficiency with computer applications, including Mac-based systems and advanced Excel functions or formulas. • Ability to understand and follow written and verbal instructions, comply with safety policies, and use required protective equipment as needed. • Ability to travel between multiple locations and perform physical tasks such as walking, bending, reaching, and lifting up to 50 pounds when required.